Mailroom Operations Manager - Friedman Vartolo LLP : Job Details

The Company:

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

The Position:

Friedman Vartolo LLP is seeking a skilled Mailroom Operations Manager to oversee our mailroom operations at our Garden City office. The ideal candidate will have a minimum of four years of experience in a similar role, demonstrating the ability to manage processes independently or contribute to performance reviews effectively. This role requires a dedicated professional to ensure smooth operations of the mailroom, mailroom equipment, and mailroom supplies.

Key Responsibilities:

• Oversee daily mail operations, including pickup from the post office, scanning and sorting of all outgoing mail, and ensuring timely delivery.
• Supervise and assist with document printing, production, and preparation.
• Maintain and timely manage mailroom supplies and inventory.
• Identify and implement process improvements for mail handling and office services to enhance efficiency.
• Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence.
• Manage and perform errands, including the delivery of documents and other office-related tasks.
• Participate in performance management; including but not limited to performance reviews, coaching, and development.

Requirements:

• Minimum of four years of experience in facilities management or a similar role, with a strong background in mailroom operations.
• Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards.
• Advanced computer skills; familiarity with mail processing systems and office software.
• Excellent verbal and written communication skills; ability to interact professionally with staff and vendors.
• Excels at working in a fast-paced environment.
• Proficient in streamlining workflow processes
• Experience people leader, managing remote staff a plus.
• Willing to travel as needed to alternate office locations.
• Capable of lifting heavy items and managing materials up to 50 pounds.
• Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

Location

Garden City, office