Management Assistant I - City of Saint Paul, MN : Job Details

Salary : $56,888.00 - $74,900.80 Annually Location : Saint Paul, MN Job Type: Full Time Job Number: 24-UNSP-00954 Department: Office of Neighborhood Safety Opening Date: 11/01/2024 Closing Date: 11/20/2024 11:59 PM Central About the Position The Office of Neighborhood Safety (ONS) is looking for a Management Assistant to join their team. This position will assist ONS and its management team by providing support for the programs' day-to-day operations, such as prioritizing and coordinating schedules, prioritizing incoming issues and concerns, and handling a variety of administrative tasks Here's what you can expect to do:

• Participate on the leadership team, keeping abreast of community and social issues, and keeping other constituents and senior leaders informed of work of the Office of Neighborhood Safety.
• Write, design, and edit, content for ONS's communication channels (e-newsletters, social media, website, and print) and work in collaboration with the city's central communications team.
• Assist with facilitation of department meetings, events, and/or training, and handling logistics such as equipment, materials, and support.
• Prepare reports and correspondence for the Director, internal and external customers, including completing expense reports and other reporting documents.
• Direct information about the office and provides assistance to the public and staff regarding operations and policies/procedures.
• For more information and essential functions, see our

Our Benefits: We offer competitive wages, and a variety of , including health insurance, retirement contributions and paid vacation and sick time. Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us.We encourage you to apply as we are most interested in finding the best candidate for this job. Position Requirements A Bachelor's Degree in Public Administration, Urban Planning, Information Systems, Management, Business Management, Communications, or closely related field. Acceptable, related degrees may be specified by the requirements of each hiring department. A combination of education and experience to equal four years or more can be used to qualify for the position. How to Apply

Submit a City of Saint Paul online application by the closing date.

Upload or submit the following documents via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)

• A cover letter (optional)
• A resume (required)

First time applying online? Read our Need technical support? For help with the online application, please call 1-855-###-####. Learn more about our Hiring ProcessOpen Job Posting: This posting is open to anyone who meets the position requirements. Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method. Pre-Employment Screening: This position may require a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education. Human Resources Contact Information: Ellen Friedman at 651-###-#### Email: The City of Saint Paul encourages individuals to apply for positions regardless of criminal history. Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply. The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits. Benefits vary with each position and the collective bargaining agreement. Benefits may include: City Paid Benefits

• Health Insurance
• Vacation/Holidays
• Sick Leave
• Life Insurance
• Subsidized Metro Bus Pass
• Deferred Compensation
• Retirement Program

Optional Benefits

• Dental
• Flexible Spending Accounts
• Disability Insurance
• Accidental Death and Dismemberment Insurance
• Long Term Care Insurance

For a detailed overview, visit 01 The thorough completion of the supplemental questions is very important in the screening process. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.

• Yes

02 Which of the following best describes how you qualify for this position?

• A Bachelor's Degree in Public Administration, Urban Planning, Information Systems, Management, Business Management, Communications, or closely related field.
• Combination of education and vacancy related experience of at least four years.
• Four years of vacancy related experience
• None of the above

03 Please summarize your work experience in communications, particularly with social media, newsletters, and websites? Also, include any experience you have collaborating with a communications team. 04 In detail, describe how you have supported the daily operations of an office or department? Please include details about coordinating schedules, prioritizing incoming issues and concerns, and managing various administrative tasks. 05 RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)

• City of Saint Paul website
• City of Saint Paul employee
• City of Saint Paul job interest card
• City of Saint Paul walk-in
• City of Saint Paul Posted! newsletter
• City of Saint Paul Gov.Delivery notifications
• Friend or family member
• League of Minnesota Cities website
• Governmentjobs.com website
• LinkedIn
• Facebook
• X (formerly known as Twitter)
• Indeed.com website
• ZipRecruiter
• Pollen website
• MinnesotaWorks.net
• College or University
• Community organization
• Job fair
• Professional association
• Saint Paul Elevate Session
• People of Color Career Fair
• Other

06 RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name). 07 I am currently a Right Track Worker or have been employed by the City of Saint Paul as a Right Track Worker in the past.

• Yes
• No

Required Question