Medical Receptionist - Allergy and ENT Associates : Job Details

Allergy & ENT Associates is looking for a Medical Receptionist at our Sugarland Office!What are we about?As a multi-state, physician-led team of specialized providers and dedicated staff, we are focused on enhancing the well-being of our patients living with allergy, asthma, and sinus conditions. Our mission is simple: to empower individuals to embrace life to the fullest through personalized, comprehensive, and compassionate healthcare.Address: 1201 Creek Way Drive, Suite ASugar Land, Texas 77478Ability to travel to nearby clinics is required!Visit AentAssociates.com for more locations and clinic hoursHours:Monday8:30am - 5:30pmTuesday8:00am - 4:40pmWednesday8:00am - 4:40pmThursday9:30am - 6:40pmFriday7:00am - 2:30pmSaturday8:30am - 11:40am When OpenBenefits:Health InsuranceDental & Vision Insurance401KLife insurancePTO & HolidaysShort- & Long-Term DisabilityFull Time OnlyTo provide high quality patient care services, treating all patients' and guests with courtesy, fairness, and respect. Works with management and staff members in a spirit of cooperation and teamwork. Supports the goals and objectives of Allergy & ENT Associates.Essential Duties & Responsibilities

• Follows office policies, procedures, and protocols as appropriate.
• Communicates effectively with other staff members.
• Greets visitors with a smile in a polite, prompt, helpful manner. Provides any necessary instructions/directions. Informs appropriate department/person of patient's arrival.
• Completes necessary paperwork such as fee tickets, etc. Uses computer system to generate information necessary for billing.
• Updates patient information, collects co-pays, provides any necessary form(s) needing completion, obtains signature as necessary.
• Maintains clean, orderly waiting room and work area.
• Answers phone promptly and in a pleasant manner and deals with customer needs expeditiously, such as making appointments, taking messages for the clinical staff, etc.
• Updates information in electronic patient charts according to policy and procedure.
• May perform specific Job Activities as assigned per office location
• Attendance is required for all In-Service trainings

• Travel to other clinics, within reasonable distance, will be required.

QualificationsEDUCATION AND EXPERIENCE

• High school graduate or equivalent
• 3 years of office experience preferred. One year medical office experience preferred.
• Knowledge of medical terminology, HMO, PPO, medical insurance industry and general clerical procedures.
• Knowledge of CPT & ICD-9/10 Coding System.
• Ability to operate a multi-line telephone system.
• Must be self-directed and able to work independently
• Attention to detail a must
• Professional, calm and courteous demeanor
• Excellent verbal and written communication skills

COMPUTER SKILLS

• Proficient computer skills in Microsoft Office and Outlook. EMR knowledge preferred.

Knowledge, Skills, Abilities

• Safety and Confidentiality - Follows OSHA regulations and the safety guidelines of the Practice. Follows HIPAA policies and procedures. Respects and maintains patient confidentiality.
• Organization - Uses time efficiently by prioritizing and planning work activities; is methodical and efficient in structuring tasks to be accomplished.
• Professional Maturity - The ability to separate emotional feelings from the real issues at hand. The ability to legitimately and objectively challenge the substance of our beliefs and biases of our observations.

• Time Management - Managing one's own time and the time of others; the ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Interpersonal Communication - Writes and speaks effectively based on the psychological, relational, situation, environmental and cultural dynamics within the situation
• Communication - The ability to write and speak effectively using appropriate convention based on the situation; actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others.

Physical DemandsPhysical Demands: Fast paced medical office environment. Good eyesight and hearing, manual dexterity, and full range of body motion required. Must be able to stand and /or sit for extended periods of time. May require occasional lifting of 25 pounds or more. May be exposed to acutely ill patients, and communicable diseases. Work EnvironmentWell-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation; Moderate noise (examples: business office with computers and printers, light traffic). Typical schedule is Monday through Friday with regular working hours; Occasional overtime or weekends may be required. Travel to other clinic locations may be required.