Meeting Event Specialist - Manufactured Housing Institute : Job Details

Our Client The Manufactured Housing Institute (MHI) is hiring a Meeting Event Manager. The Manufactured Housing Institute (MHI) is the national trade association representing all segments of the factory-built housing industry. MHI works to promote and protect the interests of our 1,000+ member companies, including home manufacturers, retailers, community owners, developers, lenders, and other professionals dedicated to building high-quality, attainable housing. With a commitment to quality, speed, and flexibility, MHI operates as a hardworking and supportive organization that values strategic thinking and operational efficiency.

WHO WE ARE LOOKING FOR

We're excited to welcome an energetic, fast-paced Meeting Event Manager who is looking to grow and make a significant impact. This role is perfect for a candidate with 2-3 years of experience in event management who is ready to take the next step in their career and thrive in a dynamic, high-touch environment. Reporting to the Senior Director of Meetings, you'll be deeply involved in every aspect of MHI's events—planning, logistics, coordination, and post-event follow-up. This role offers plenty of variety and collaboration, allowing you to wear multiple hats and work across various teams and departments to ensure a seamless event experience for MHI's members.

In this role, you will:

Event & Registration Management

• Act as a hands-on partner, coordinating the entire event lifecycle, including the registration setup, testing, and pricing for multiple ongoing events.
• Collaborate closely with the marketing team to ensure all event-related information is up-to-date on our website, managing updates in real time as event details evolve.
• Be responsible for monitoring registration trends and creating weekly registration reports to keep stakeholders informed.
• Coordinate housing logistics for staff, vendors, and VIP attendees, ensuring all accommodations align with our event needs.

Exhibitor & Vendor Management

• Serve as the main point of contact for exhibitors, handling inquiries, updating information, and ensuring a smooth experience throughout MHI's Congress & Expo.
• Engage in vendor selection and coordination, including handling RFPs, comparing pricing, and making recommendations, followed by daily communications to keep them aligned with our needs.
• Oversee smaller vendor relationships, including temporary staff and security, with a focus on proactive coordination.

Collaborative Project Support

• Partner with the marketing team to maintain and launch event websites, working together to keep all digital platforms updated and ready for event launches.
• Assist in initial event planning by creating event specifications and supporting documentation, working alongside the Director to finalize logistics.

Post-Event Reconciliation

• Handle post-event wrap-up, including reviewing bills and helping with reconciliation to ensure accurate invoicing and coding processes.

Why You'll Love This Role

This position is perfect for someone who thrives in a collaborative, fast-paced environment with lots of variety. You'll get to work on multiple events at once—no two days will be the same! Flexibility, a positive attitude, and a strong commitment to teamwork will help you excel, as you'll play a crucial role in helping MHI deliver a seamless and exceptional event experience. With some travel (5-6 times per year) and hands-on involvement, this is a fantastic opportunity for someone who wants to learn, grow, and contribute to a small but mighty team.

Position Details

• Location: Arlington, VA (Hybrid – Tuesdays through Thursdays in-office)
• Schedule Flexibility: This position may require occasional weekend availability depending on event schedules.
• Travel: Required 5-6 times per year.

Requirements

• Bachelor's degree in event management, hospitality, marketing, or related experience.
• 2-3 years of direct experience managing events in a fast-paced setting, ideally in a professional association or corporate environment.
• Proven ability to juggle multiple tasks simultaneously, with strong organizational skills.
• Excellent communication and interpersonal skills; ability to collaborate with cross-functional teams and manage vendor relationships effectively.
• Willingness to take initiative, solve problems creatively, and contribute to an evolving event strategy.

WHY WORK FOR US?

We are a thriving trade organization providing opportunities to innovate and drive growth within our sector. MHI offers a competitive compensation package, a hybrid work environment, and benefits including health, dental, vision, disability, and life insurances; a 401(k) program; paid parking; cell phone reimbursement; and more.

HOW TO APPLY

If you're ready to take your event management career to the next level and make a difference in an organization focused on driving positive change, please send us your resume and a cover letter outlining why this role excites you to [email protected]

Please attach resume, titled as: Last Name – First Name MHI Resume

Please attach cover letter, titled as: Last Name – First Name MHI Cover

MHI is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules or regulations.