Mental Health Coordinator (Foster Care) - Children's Aid Society : Job Details

Harlem Family Services Center (317 Lenox Ave)

$49,000-$51,000

Position Summary: Under the supervision of the Director Foster Care Mental Health, the Foster Care Mental Health Coordinator is responsible for coordinating and following up on behavioral health referrals for foster care children. The FCMH Coordinator works collaboratively with the different care teams to ensure that children are receiving the necessary services and assists in coordinating services as needed.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Review referrals for mental health services, determine which evaluations are needed at the time of referral.
• Coordinate appointments for evaluations with families and inform case planning teams of appointments.
• Maintain up to date log of all referrals received and appointments scheduled, and ensure all referrals are scheduled in a timely manner.
• All attempts to communicate with families will be documented in ECW.
• Review evaluation reports for recommendations, follow up and coordinate any mental health-related recommendations (further evaluations, therapy, etc.).
• Distribute evaluation reports to the foster care planning teams.
• Scan any reports received from the foster care teams (referral forms, IEP, discharge summaries, prior evaluations, etc.).
• Assist mental health providers with scanning/uploading client documentation into electronic health records.
• Assist with requesting relevant client documentation from hospitals, outside providers, referral sources (evaluations, discharge summaries, etc.).
• Referrals/Recommendations for therapy are added to FCMH therapy waitlist, and communicated to supervisor.
• Ensure consents are in ECW for all evaluations and therapy before coordinating appointments, document all attempts to obtain these documents.
• Ensure all evaluation appointments are confirmed and rescheduled as needed.
• Document all information on ECW regarding evaluations, appointments made, referrals, communication with families/care teams.
• Communicate any medication-related concerns to appropriate staff member and supervisor.
• Communicate with appropriate staff member when referral for outside community mental health provider is needed.
• Assist with translation as needed for psychiatrist and psychologists.
• Communicate any immediate mental health service needs or clinical concerns to supervisor.
• Attend foster care, mental health and administrative assistant meetings as needed.
• Assist with audit preparations.
• Provide on-site coverage for mental health providers in Bronx Health Services Clinic and Harlem Family Services Center.
• Comply with all privacy laws including HIPAA, etc.
• Perform other duties as assigned.

Minimum Qualifications:

• Associates Degree Required
• Bilingual (Spanish/English) required.

Key Competencies:

• 3 years' experience with coordinating mental health services preferred.
• Excellent time management skills.
• Strong interpersonal skills.
• Ability to work independently.
• Ability to work collaboratively and effectively with others.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.