MSHS-Building Admin Assistant (LEAVE REPLACEMENT) - Mead, WA : Job Details

2323 E Farwell Road Mead, WA 99021Human Resources509-###-####Fax: 509-###-####www.mead354.orgDecember 9, 2024CLASSIFIED VACANCY2024/2025 School YearMt Spokane High SchoolBuilding (Employee Attendance) Administrative Assistant/Leave Replacement8 hours per day/6:45 am - 3:15 pm212 days per yearJOB SUMMARYThe job of the Employee Attendance Administrative Assistant provides a variety of office support and/or secretarial duties for the high school. This position will be responsible for supporting the office as well as employee attendance and building substitute needsESSENTIAL FUNCTIONS

• Provide a courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions
• Perform a wide variety of assignments which are sometimes confidential in nature; operate personal computer to enter data, draft, edit, revise, and print letters, tables, and reports as well as other materials
• Maintain, manage and reconcile AESOP substitute program along with the sub keys and folders and assisting with sub payroll
• Provide front office support as needed supporting administrators and other team members
• Process purchase and work orders, distribute faxes, district and US mail, UPS and FedEx.
• Order and maintain teacher supply closet, process new staff paperwork and run background checks
• Provide tech support for the copy pods and be the communicator with the custodians
• Assist with testing coordination, graduation, collecting student emergency forms, and labeling classrooms
• Assist with safety meeting coordination and maintain and distribute safety meeting minutes
• Relate positively with students, staff, and the community at large
• Respond to multiple questions and requests from students, staff and parents in a positive, professional and timely manner
• Oversee the activities of office TAs, as needed
• Maintain a highly organized and efficient file system
• Maintain strict level of confidentiality
• Perform duties and responsibilities as needed in the health room
• Perform other duties as assigned

Minimum Qualifications Education/Training

• AA Degree or equivalent education and/or work experience

Knowledge, Skills, and Abilities

• Considerable knowledge of and ability to use Mac's, PC's and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform fiscal analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability

DESIRED CRITERIA

• Proficient in Google Suites
• Proficient with Chromebooks
• Proficient in AESOP
• Able to manage, track, and problem solve schedules to accommodate staff absences
• Provide assistance to other administrative assistants in the assigned building as needed

Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary.TERMS OF EMPLOYMENT and Salary:As outlined by and in accordance with the collective bargaining agreement (CBA) of the Mead Association of Educational Office Professionals (MAEOP) and Policies and Procedures of Mead School District. A typical school year consists of the one hundred eighty (180) scheduled school days plus eleven (11) holidays and twenty-One (21) days beyond the one hundred eighty (180) day student calendar. The salary range for the position is: Min $19.84 - Max $24.16. Salary placement will be at step 1 on the appropriate scale for the position unless otherwise noted within the contract. CBAs and Salary Schedules can be reviewed from the Human Resources page of the Mead School District website at policies and Procedures can be accessed online at Each employee shall accumulate twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance. A maximum of three (3) days of annual leave are provided for all employees based on the employee's scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.Employees anticipated to work more than 630 hours per year will be eligible for Benefits through the School Employees Benefits Board (SEBB) Standard benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability. Positions anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.APPLICATIONMEMBERS of MAEOP bargaining group interested in this position need to apply for this position via the application system, Talent Ed Recruit & Hire at www.mead354.org/employment by accessing the internal postings via the Internal link on the upper right-hand corner of the page. You will need to log in using your district email to see internal postings. Please complete the required information on the internal application, including uploading a letter of interest and current resume to your profile, on or before 11:59 PM, December 16, 2024.All other applicants interested in this position, must apply for this posting through a link to our online applicant system found on the website at www.mead354.org.Upload the required documents to your application. Below is a list of required materials. If you have questions regarding this process, you may contact Human Resources at the District Administration Building or email [email protected]. The application, along with all required documents must be completed by 11:59 pm, December 16, 2024. Incomplete applications will not be considered.REQUIRED DOCUMENTS FOR A COMPLETE APPLICATION

Completed district classified application

Letter of application that speaks specifically to the applicant's qualifications for this position

College transcripts (unofficial copies are acceptable). You only need to submit these if you have completed college coursework

Resume

Three dated professional letters of recommendation, current within the last three years

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal. Inquiries regarding compliance procedures may be directed to the District's Title IX/RCW 28A.640 Officer, Section 504 Coordinator, Jared Hoadley, and/or Affirmative Action officer, Keri Hutchins, at (509)###-#### or via mail to 2323 E. Farwell Rd., Mead, WA, 99021. Persons who may need some accommodation in the hiring process should contact the Human Resources Office at (509) ###-#####35049045