New Development Leasing Administrator (Part-Time) - Urban Associates, LLC : Job Details

OVERVIEWThe Brodsky Organization is one of Manhattan's most established developers, owners, and managers of residential and commercial spaces in New York City.The Brodsky Organization's relationship with its residents is the foundation of its success. Every element of building life is supported by a dedicated and attentive management team. The Brodsky Organization offers intelligently designed apartments, many with breathtaking views, located in some of the most desirable neighborhoods in Manhattan and Brooklyn.The company has developed over 8,000 apartments in more than 80 rental, condominium and co-op buildings. The portfolio ranges from charming brownstones, to renovated pre-war doorman buildings, to newly constructed high-rises with extensive building amenities. The neighborhoods span from West and Greenwich Village to Chelsea, Midtown West to Morningside Heights, and Midtown East to Carnegie Hill and Downtown Brooklyn. Purpose & ScopeThe New Development Leasing Administrator (Part-Time) is responsible for providing administrative support to the leasing office at a newly constructed, luxury apartment building in Brooklyn. This role reports directly to the Leasing Manager and is responsive to the District Leasing Manager and other department heads. Responsibilities

• Reception/Office Management
• Answer and direct calls received at the property's leasing office
• Organize and schedule internal meetings and apartment tours using Outlook shared calendar and Yardi Rentcafe CRM
• Maintain proper lease file organization
• Ensure that the office is well-organized and properly stocked with supplies.
• Maintain, monitor and distribute leasing agent work schedule
• Data/IT/Reports
• Prepare reports and update leasing records for distribution
• Assist in distribution/collection of resident satisfaction surveys
• Tracking web page functions
• Conduct market surveys, comprehensive analysis and community research and outreach
• Update status reports and distribute performance summaries
• Broker Relations
• Manage database of partner brokers and conduct daily and weekly outreach with updates on pricing and availability
• Coordinate Broker open houses
• Training
• Train Leasing Representatives on existing, updated and new documentation requirements
• Identify and propose ways for improving onboarding procedure
• Paperwork
• Process applications and prepare leases for signing

Special reports and projects as assignedDesired skills & experience

• Willing to work weekends (Saturdays and Sundays)
• Solution-oriented attitude
• Minimum one year of multi-family leasing experience
• Ability to multi-task and prioritize work loads
• Strong attention to detail and well organized in a fast-paced environment
• Updated understanding of rent stabilization rules and regulations
• Proficient in Microsoft Word and Excel
• Excellent customer service and follow-up
• Trained in Fair Housing regulations
• Articulate in written and verbal communication
• Flexible schedule: weekends required.
• Solid and consistent work history with excellent references
• Team oriented, self-motivated and positive
• Experience in hospitality and/or mixed-income buildings, a major plus

$29.00 - $34.00 hourly pay rate