OCEAN Secretary 16 Hr./Wk, Temporary Position - Port Townsend School District : Job Details

PORT TOWNSEND SCHOOL DISTRICT

Human Resources-Job Posting

Position Opening Announcement: OCEAN K-12 School Secretary position

This is a Temporary Position for the remainder of the 24-25 school year

Monday - Thursday, 8:00 am - noon (16 hours/week)

Position available immediately

Posting Date: December 5, 2024 Posting No. 2024-70

This position is subject to the SEIU Collective Bargaining Agreement.

DUTIES AND RESPONSIBILITIES

* Coordinate and maintain Parent/Guardian contact and email lists

* Respond to requests for program information

* Distribute communication for OCEAN Principal and Teachers to families/students

* Maintain program files

* Assemble/collect/verify completeness of registration packets

* Input student information in Skyward

* Input class information in Skyward

* Maintain stock of all OCEAN forms

* Assist in communicating upcoming events with all stakeholders (District, PTHS, BH, Parents, etc)

* Attend OCEAN team meetings and collaboration as able

* Process records requests for incoming and outgoing students

* Create and maintain cumulative files for OCEAN students

* Manage monthly enrollment reports

* Other duties as needed

REPORTING RELATIONSHIPS:

Reports to the OCEAN principal.

MINIMUM QUALIFICATIONS:

Education and Experience

High school education or equivalent and three years of office experience.

Allowable Substitution

Technical training may substitute on a month-for-month basis for up to one year of the experience requirement.

Knowledge, Skills and Abilities (District reserves right to test skills)

Typing skill at 65 wpm; refined data entry skills

Skill in operating a variety of office machines including: copiers, laminator and computer.

Expertise in software programs - Excel, Word, Quicken or similar financial program, WSIPC for accounting and reporting financial information, and knowledge of website design

Knowledge of Skyward procedures for attendance, registration and scheduling.

Ability to maintain absolute confidentiality.

Knowledge of general secretarial procedures.

Knowledge of correct grammar, spelling and English usage, accuracy with numbers

Highly skilled at organization, prioritization and coordinating events.

Experience with bookkeeping skills, ordering and inventory.

Ability to work effectively under pressure.

Ability to exercise independent judgment.

Ability to establish and maintain positive rapport with students, parents, staff and the general public.

Ability to work with persons of all ages and treat them with dignity and respect.

Ability to manage student office assistants and adult volunteers.

Good attendance is essential.

WORK SCHEDULE:

Sixteen hours per week

Monday - Thursday, 8:00 am - noon

This is a temporary position for the remainder of the 2024-25 school year.

Internal applicants should write a letter of application to the Human Resources Director addressing the qualifications. The letter should reach the Human Resources Office on or before 4:00 p.m., Thursday, December 12.

External applications for this position will be accepted until filled. Incomplete applications will not be considered. Application materials are available online at

Salary Range: For the 24-25 school year - $24.29 - $29.88 and in accordance with SEIU collective bargaining agreement.

A COMPLETED APPLICATION FOR EXTERNAL APPLICANTS INCLUDES:

* Completed Port Townsend School District application form

* Letter of application stating specific qualifications for this position

* Resume

* Letters of recommendation from previous supervisors

For application questions contact:

Kate Santerre, Administrative Assistant or

Carrie Ehrhardt, Executive Director of Human Resources

Port Townsend School District #50

Gael Stuart Building, 1610 Blaine St

Port Townsend WA 98368

360 ###-####

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Port Townsend School District No. 50 complies with all federal and state rules and regulations, and does not discriminate in any programs or activities on the basis of race, creed, religion, color, immigration status, national origin, age, honorably discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Further, the district will provide equal access and opportunity to meet to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. The following employee(s) have been designated to handle questions and complaints of alleged discrimination:

Compliance Coordinator for State Law (RCW 28A.640/28A.642) and Title IX Coordinator: Carrie Ehrhardt, 1610 Blaine St. (360)###-####. Section 504/ADA Coordinator: Shelby MacMeekin, 1610 Blaine St. (360)#######.

NOTE: New employees who will have unsupervised access to children must complete a satisfactory fingerprint check with the Washington State Patrol and the FBI. Employment will be considered temporary and conditional pending a satisfactory background check. There will be a $50.00 processing fee.

An Equal Opportunity/Affirmative Action Employer