Office Admin - Baltimore, MD - C4 Technical Services : Job Details

Office Admin Baltimore, MD Summary: This position is responsible for ensuring that the employees at this facility are working in a safe and well-maintained office environment, by managing the front desk and relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies--including furniture, phones, security cards and supplies--are organized and maintained. Essential Duties:

• Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including emergency evacuation team
• Printing and binding financial reports, management letters, and proposals
• Reconcile monthly billing of extra services provided by landlord
• Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed
• Processing incoming and outgoing mail, UPS and Magic Messenger package shipping and tracking
• Supervise work being performed to ensure standards are met and maintained, including delegating and supervising tasks for high school intern
• Participate in monthly meetings for office safety, building tenant relations, national and local real estate committees,
• Coordinate routine and emergency maintenance of the office including carpets, conference rooms, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services
• Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion
• Determines if supplies should be purchased directly from an approved vendor or put out to bid
• Maintains vendor relationships, processes payments and tracks total spend as it relates to the budget
• Coordinate and monitor parking access and building security badge activation
• Works directly with regional Facilities Director with the compliance and implementation of national purchasing contracts
• Supporting front desk operations through routing calls when necessary, submitting and tracking catering orders, submitting building requests for visitors and service maintenance, setting up and taking down conference room layouts, and regularly stocking kitchen and break areas
• Coordinate RSM New Hire Onboarding process with Office Manager
• Train new employees on local office policies and use of equipment and systems, providing new hires with any necessary office needs
• Other duties as assigned

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