Office Admin - Grand Rapids, MI - VIVO Infusion : Job Details

VIVO Infusion LLC Office Admin Grand Rapids MichiganVivo Infusion is looking for an Office Admin to support our Grand Rapids MI corporate office We are looking for a team member with a minimum of 1 year of administrative office experience who has a passion for organization assisting with a variety of projects across multiple departments and excellent customer service The Office Admin must additionally have a proficient understanding of Information Technology IT with the ability to work with a variety of hardware software and EMR systems used throughout the office and company as needed Prior experience working under HIPAA a plus Who We AreThe Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable safe and convenient setting Vivo is a national company with locations in 15 states providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you Our highly trained medical professionals are dedicated to delivering a safe comfortable and affordable solution for our patients We offer an array of advanced therapeutics and provide personalized care for every patient These treatments are delivered by a highly skilled clinical nursing staff and monitored by board certified advanced practitioners Vivo Infusion has received The Gold Seal of Approval from The Joint CommissionThe Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers An organization that achieves The Gold Seal of Approval shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve Learn more about Vivo by visiting our website httpsvivoinfusioncom Compensation2000 2500hour5 Annual Bonus Potential Performance BasedPrivate Equity for the Greater Good Company wide Employee Ownership Program Benefits OfferedMedical Dental Life VisionOption for HSA w Employer Contribution401K with Match up to 4PTO Accrual 4 weeksYRWellness Reimbursement ProgramEmployee Referral BonusTuition Assistance ProgramEmployee Assistance ProgramShort & long term disability& More Employment Type & Schedule FLSA StatusFull TimeMonday FridayNon Exempt Reports to Director of Human ResourcesWork Location 3230 Eagle Park Dr NE Suite 200 Grand Rapids MI 49525 Primary Duties and ResponsibilitiesGreets and monitors visitors handles visitor badges; Assists patients to the GR clinic location downstairsOrders office and kitchen supplies takes inventory and restocksEnsures the kitchen and office are clean contacts vendors if necessary loads and empties the dishwasher organizes biweekly fridge clean upProcesses shipments to corporate office or other sitesPlaces food and drink orders for trainings meetings and other events handles post event clean upProvides administrative support to ensure efficient office operationsResponds to emails and other digital queries and correspondenceDrafts and edits letters reports and other documentsInputs and updates information in databases and spreadsheetsUses word processing and presentation software to create and edit documentsOperates and maintains office equipment including printers copiers scanners and fax machines Troubleshoots meeting room technologyPartners with facilities works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on handWorks closely with other OnSite staff and supports other colleagues as neededWorks with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations HIPAAEnsures that deadlines are met and adapts to changing prioritiesPresents a positive and professional image for the organizationQualificationsEducation and experience High School Diploma or equivalent required1 Year of administrative office experience requiredSkills Familiarity with standard office platforms such as Microsoft Office Adobe OutlookMust have strong written communication skillsTime management multitasking and flexibilityOrganizational skills accuracy and attention to detailSupply management and inventory controlInterpersonal skills professional and courteous demeanor excellent office and phone etiquette and the ability to diffuse tense situationsAbility to work well under pressure and navigate multiple competing deadlinesSelf motivated and proactive approach to problem solving and process improvementAbility to work well independently and in collaboration with othersWork Environment & Physical DemandsThe employee is frequently required to sit and infrequently required to stand lift andor move up to 50 pounds While performing the duties of this job the employee is required to sit stand walk and talk climb stairs and hear Requires excellent visual dexterity and manual dexterity RECRUITMENT PRIVACY STATEMENT Notice to All Applicants Vivo Infusion posts all open positions on the Careers page of the company website httpsvivoinfusioncomcareers Applicants will never be asked to provide personal identification information eg SSN Drivers License Passport or financial information eg Banking Information during the application and Interviewing process We may request Contact details such as name address email address and phone numberEmployment history including previous employers and job titlespositionsBackground information including academicprofessional qualifications job qualifications education certifications or licenses details included in your CVresume transcripts and employment referencesNominated references including their name contact details employer and job roleProof of your eligibility to work in the USDesired salaryIf you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data please contact us at 855####### or emailing InfoVivoInfusioncom