Office Administration & Assistant - Guggenheim Partners : Job Details

Position Summary

This role will provide Administrative support for the NYC office and back up support to other offices as needed. This includes day to day management of the conference rooms and guest seats office supply management visitor security and employee ID badges pantry management event support premises assistance and Managing Partner support as needed. Additoanlly this role will provide administrative support to the Head of Client Service.

Essential Job Functions

* Manage the primary day-to-day responsibilities of Reception Provide Administrative support to the Head of Client Service including calendar management, travel booking, expense processing, phone support and projects as requested. Manage multiple conference room and guest space calendars. The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff. Manage employee building IDs, guest registration, and analysis as needed Assist with the coordination and execution of onsite and offsite Events Order, stock and maintain all pantry snacks, beverages, machines, and storage closets Order, prepare, and clean up catering as necessary for client meetings. Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed. Order, track, and confirm receipt of messenger services and other mailings. Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms. Provide administrative support to guests including copying, scanning, faxing, drafting correspondence and assisting with travel arrangements as needed. Complete special projects for management as needed.

Preferred Qualifications

* High level of attention to detail and organization skills 1-3 years of work experience in a corporate environment in facilities role Professional written and verbal skills Maintain the highest level of confidentiality Ability to lift and move large deliveries up to 40 lbs Team oriented Willing to take on additional office management projects as needed

Basic Qualifications

* Bachelor's degree Proficiency in Microsoft Office including Outlook and PowerPoint In-office role, 5 days a week and routinely work from New York office

Salary Details

Annual base salary between $67,500 and $75,000.

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Us

Guggenheim Investments is the global asset management and investment advisory division of Guggenheim Partners, with expertise in fixed income, equity, and alternative strategies. We focus on the return and risk needs of our diverse client base that includes insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, wealth managers, and high net worth investors.

#Guggenheim Investments is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimInvestments.com and follow us on LinkedIn.