Office Administrative Assistant - Confidential - Job Hiring : Job Details

Office Administrative Assistant - Onsite Monday-Thursday in Downtown Houston

We are seeking an Administrative Assistant to support a leading professional services organization. This is a great opportunity for someone who is well-organized, driven, trustworthy, and reliable. In this role, you will diligently work through shifting priorities while providing administrative support, overseeing office inventory, and managing vendors. The right candidate is also passionate about always providing five-star customer service to employees and visitors.

Responsibilities:

• Set up conference rooms for client meetings, and order lunches for the Executive team
• Screen/answer calls for the department, schedule meetings, and update appointment calendars; partner with teams cross-functionally to facilitate meetings
• Handle complex travel coordination for multiple executives
• Act as the administrative point of contact for vendors and clients
• Assist with projects and database management
• Log and reconcile invoices, follow up on payments, and track subscriptions/renewals
• Utilize CRM databases; must be technically savvy

Seeking 5-7 years of experience. The ideal candidate will come out of financial services or banking.

Please submit a resume to be considered.