Office Administrator / Communications Lead - HR.COACH : Job Details

Company Description HR.COACH is accepting applications for part-time role supporting the administrative function of a religious based non-profit located in bailey's crossroads area of Falls Church, VA. This role will serve a vital link between the member congregation and the communities they serve. The ideal candidate has strong communication skills, sharp attention to detail, is a self-starter, works collaboratively with staff and volunteers, and will uphold confidentiality and exercise sound judgement. Part-Time Hours, 20-25 Per Week Compensation: $20-$25 per hour Limited benefits includes 10 days paid time off annually This is an in-person position and remote-only application will not be considered. Job Description Areas of Responsibility: Communications Lead (50%)

• Maintain church calendars reflecting church activities and building use commitments.
• Communicate upcoming events to members and staff using social media and e-mail.
• Prepare bulletin materials for Sundays, church holidays, wedding and funerals
• Prepare weekly church newsletter in partnership with Senior Minister and electronically distribute to church membership
• Ensure church website contains current information. Coordinate or complete efforts to update the website with events, music and video, program updates and seasonal offering opportunities
• Generate, prepare and send hard-copy mass mailing as needed

Church Administration (25%)

• Answer phones, greet guests and relay messages in a timely manner
• Process daily mail and monitor and respond to church's administrative email account
• Collect hourly timesheets and submit for processing
• Compile and distribute materials for board and other meetings.
• Maintain an updated membership database, including creation of printed directory.
• Record contributions in ServantKeeper membership and donation database
• Maintain a current and organized filing system and a clean office space
• Provide administrative support to Senior Minster

Accounting support (Under supervision of Church Treasurer & bookkeeper) (15%)

• Follow established financial practices as established by the Finance Committee
• Scan invoices and send to bookkeeper for processing; print checks; mail payments
• Generate and mail hard-copy contribution statements to members three times per year
• Provide support for annual stewardship campaign
• Run reports and query records in Quickbooks as needed.

Facilities support (10%)

• Screen all facilities requests and present to Senior Minister and Facilities Chairs
• Ensure that paperwork is completed for outside groups using the facility
• Ensure that renters understand our rules and regulations and are prepared to have a successful rental experience
• Proactively respond to facilities issues or concerns shared by members, renters or staff; serve as main point of contact for all facilities repairs and inspections

Qualifications Required Skills:

• Excellent written and grammatical skills
• Ability to frame messages and prepare both online and hard copy communications and distribute to members
• Working knowledge of Microsoft Office Suite, including Microsoft Publisher and PowerPoint
• Experience with making website updates within a content management system
• Strongly preferred experience with WordPress and MailChimp or Constant Contact
• Experience with customer or member retention systems and/or ability to learn and use church membership and donation management software
• Functional knowledge of QuickBooks accounting software
• Comfortable dealing with requests for support from community members in need
• Ability to work with volunteers of all ages
• Bilingual - Spanish, preferred
• Prior experience with a mostly volunteer-run, mission-driven organization

Additional Information Applicants who do not adequately complete the screening questions, will not be considered for this role. Must be able to pass a routine background check. All your information will be kept confidential according to EEO guidelines.