Office Administrator - Athens Research & Technology : Job Details

Athens Research and Technology, Inc. (ART) is a dynamic life science company based out of historic Athens, Georgia, US.

We specialize in producing native human and animal proteins critical to academic research and manufacturing in the Clinical Diagnostic, Cell Culture Media, Antibodies, and Standards/Calibration industries. Our custom purification programs support our long-standing distinguished industry partners as well as our growing base of inspired customers.

Since 1986, ART products have been sought after by prominent academic researchers and biotech companies for high-impact research published in Nature, Science, Cell, and a myriad of other journals. ART proteins have been crucial for the advancement of Alzheimer's, cancer, cardiac, pulmonary, and Covid-19 research worldwide. Most recently, ART won the Georgia 2022 Globe Award for its excellence in growing international sales.

Proteins are the core of our success. Approaching our fourth decade, Athens Research and Technology is widely considered a pioneer of purification processes. ART is dedicated to the discovery and refinement of advanced protein purification methods, enabling us to isolate even the most complex and least abundant proteins in the human body.

Our ambition is to ensure we have outstanding and passionate people working in the best teams and we are constantly looking for new talent to join us. We offer competitive salaries, outstanding benefits, and compensation packages commensurate with qualified candidates' experience. Please join us, if you are motivated by our shared passion of providing the highest quality proteins to researchers around the world helping them conduct critical research that improves human health worldwide.

Job Summary:

Athens Research and Technology is looking for a dynamic Office Manager to support the CEO and senior staff in ensuring the smooth operation of the office. Key responsibilities include budgeting and expense management, strategic planning, coordinating expos and events, providing general HR support, and offering administrative assistance with meeting organization and correspondence.

Responsibilities:

· Assisting the CEO and Senior Staff: Providing essential support to leadership for office operations and strategic initiatives.

· Budgeting and Expense Management: Managing office budgets, tracking/preparing expense reports, AR/AP management and bank reconciliation, prepare monthly financials, and ensuring efficient resource allocation.

· Strategic Planning: Assisting with the development and execution of plans to improve office operations and support company goals.

· Expo and Show Planning: Coordinating and managing logistics for expos, trade shows, and other company events.

· General HR Support: Assisting with basic human resource tasks such as onboarding, employee support, Posting Job Opening and maintaining HR records.

· Administrative Support: Organizing meetings, process inbound main, provide general support for visitors, managing calendars, handling correspondence, and ensuring smooth day-to-day administrative functions

Education and Experience:

• Bachelor's degree or equivalent professional experience.
• Previous experience as an Office Manager or in a similar administrative role.
• Proficiency in business-related software applications, including QuickBooks or similar accounting software, with experience in accounts receivable/payable (AR/AP), monthly closeouts, and generating financial reports (Profit & Loss, Balance Sheet).

Knowledge, Skills, and Abilities:

• Strong administrative skills with the ability to work efficiently under pressure and meet tight deadlines.
• Proven ability to work both independently and collaboratively as part of a cross-functional team.
• Solid understanding of financial systems and procedures.
• Excellent interpersonal and communication skills, with the ability to interact professionally and effectively with staff, clients, customers, and other stakeholders.
• Strong problem-solving skills, discretion, and sound judgment in handling confidential information and sensitive customer interactions.
• Effective organizational and time-management skills, with the ability to prioritize tasks and meet service standards without compromising quality.
• High attention to detail and accuracy in record-keeping.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).