Office Administrator - TooJay’s Deli • Bakery • Restaurant : Job Details

TooJay's Deli is seeking a highly organized and motivated Office Administrator with a strong interest in learning HR. The ideal candidate must have outstanding communication skills and organizational knowledge to work independently handling multiple projects, people, and situations while providing superior customer service. Reporting to the VP of HR and working on HR projects, this role must maintain the highest level of confidence and trust when dealing with highly sensitive information. This position will be on-site (5 days per week, M-F) in our West Palm Beach Corporate Office. Responsibilities

• Greet visitors, answer phone calls, and handle general inquiries.
• Manage office supplies and ensure the office environment is well-maintained.
• Assist in filing, data entry, and maintaining organized records.
• Prepare and distribute internal communications such as emails, memos, and reports.
• Support the onboarding process for new hires, including paperwork, orientation scheduling, and training.
• Help maintain employee records and ensure they are up to date.
• Assist in organizing employee engagement activities and events.
• Be a highly resourceful team player, takes appropriate independent action, and asks for guidance when needed.
• Provide administrative support to other departments as needed.
• Knowledge of restaurant locations and hours of operations, and support center positions; ability to transfer phone calls when necessary to the appropriate party.
• Take on special projects related to HR as opportunities arise.
• All other duties as assigned.

• Bachelor's Degree
• 3-5 years of administrative experience
• Exceptional customer service skills
• Excellent written and verbal communication skills
• High degree of proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook
• Previous Hospitality and / or HR experience a plus
• Must have the proven ability to handle highly confidential information, both written and verbal on a regular basis and capable of maintaining confidentiality, diplomacy, and discretion in all dealings
• Must be able to convey information and ideas clearly, whether in person, on the phone or in written communication
• Ability to work independently, multi-task, anticipate needs and meet deadlines
• Highly developed interpersonal skills and the ability to cooperate and build constructive relationships at all levels of organization
• Uses initiative to meet deadlines and multi-tasks in a fast-paced environment
• Exercises good judgment and uses integrity in decision-making