Office Administrator - Ultimate Staffing : Job Details

A leading energy company located in the Memorial City area is seeking a dynamic Office Administrator to join their team. This is a unique role that combines traditional Office Administrator duties with light sales support experience. A direct hire opportunity that comes with a great work culture, competitive compensation and benefits, as well as room for growth within the organization. Starting compensation $60,000 - $80,000 depending on experience.

Qualifications:

• Bachelor's degree required
• 5-10 years of corporate administrative experience
• Experience with marketing, researching for business development, and/or supporting a sales team

Responsibilities:

• Schedule and organize meetings, conferences, and lunches, ensuring all logistics are handled efficiently.
• Assist with document preparation, including formatting and editing in MS Word, Excel and PowerPoint.
• Serve as the point of contact for employees, supporting them for their administrative needs.
• Conduct research and gather information as the management needs for business development purposes.
• Oversees the office's day-to-day operations, including managing supplies, facilities, and vendors to ensure a clean, functional, and efficient working environment.
• Arrange and manage all travel logistics, including transportation, lodging, and itineraries for both local and out-of-state events.
• Maintain and manage the executive's calendars, including scheduling and confirming appointments, meetings, lunches, and events.
• Coordinate all aspects of meeting logistics, including preparation of agendas, briefing materials, and follow-up actions.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.