Office Administrator - CMES : Job Details

Founded in 1996, CMES, Inc. is a rapidly growing, privately held Georgia-based civil construction company. We are seeking to add a dedicated and detail-oriented Office Administrator to our team to support our continued rapid growth. Job Description:The Office Administrator supports the Preconstruction department by performing a variety of administrative and coordination tasks. This role is critical in managing the business development, estimating, and bidding processes. The ideal candidate will be self-sufficient, detail-oriented, and able to work diligently under minimal supervision.Key Responsibilities:

• Bid Management: Complete and submit bid documents for government and public projects. Ensure all documentation meets submission guidelines and deadlines.
• Vendor Relations: Cultivate and maintain relationships with subcontractors, suppliers, and vendors. Issue requests for proposals (RFPs) and manage responses.
• Administrative Support: Provide executive and administrative assistance to the Preconstruction Director and the estimating team. This includes scheduling meetings, preparing reports, and maintaining project documentation.
• Estimating Coordination: Assist in preparing cost estimates by gathering and analyzing data, ensuring all relevant information is available to the estimators.
• Document Control: Manage and organize all preconstruction documents, ensuring they are up-to-date and accessible to the team.
• Communication: Serve as a liaison between the Preconstruction department and other departments within the company, ensuring clear and efficient communication.
• Technology Proficiency: Utilize Microsoft Excel, Word, Outlook, and Teams to manage tasks and communicate effectively.

Required Skills and Qualifications:

• Detail Orientation: Exceptional attention to detail and organizational skills.
• Self-Motivation: Ability to work independently and take initiative.
• Work Ethic: Strong dedication to hard work and diligence.
• Technical Proficiency: Advanced skills in Microsoft Excel, Word, Outlook, and Teams.
• Experience: Previous experience in a similar role, such as an administrative assistant, executive assistant, estimating administrator, or estimating coordinator, is preferred.
• Communication: Excellent written and verbal communication skills. Comfortable and confident speaking on the phone.
• Problem-Solving: Strong analytical and problem-solving abilities.

Education and Experience:

• Education: Bachelors degree in construction management, business administration, or a related field is preferred.
• Experience: Minimum of 2-5 years in a relevant administrative or coordination role. Within the construction industry preferred.

Working Conditions:

• Environment: Primarily office-based with occasional site visits as needed.
• Hours: Full-time position with standard office hours and potential for additional hours based on project deadlines.

This position offers an exciting opportunity to contribute to the construction process from the early stages of estimation to the smooth administrative management of projects. If you are a detail-oriented individual with a passion for construction and organizational excellence, we encourage you to apply and join our dynamic team.Benefits:

• Competitive compensation package
• Health, dental, and vision insurance
• Retirement savings plan
• Training and development opportunities
• Career advancement potential
• A positive and inclusive work environment

At CMES INC, we are dedicated to fostering a culture of growth, diversity, and innovation. If you are ready to be part of a team that makes a meaningful impact on infrastructure development, we invite you to join us in our mission to build a better tomorrow through heavy highway construction.EEOC StatementCMES, Inc. is an equal employment opportunity employer M/F/V/H/AA. Women and minorities are encouraged to apply. CMES, Inc. is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, and without regard to any other characteristic, protected by applicable law, all in accordance with applicable federal, state and local laws. CMES, Inc. complies with applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all aspects of employment, including hiring, placement, classification, promotion, termination, compensation, benefits, job training, and other aspects of employment.