Office Administrator - Career Group : Job Details

Office Administrator

A high-growth private investment firm is hiring for an Office Administrator for their NYC office. This role is a unique opportunity to join an established, entrepreneurial team led by executives with decades of experiences across top firms nationwide.

Location: 5 days/week in Midtown East Office

Hours: 8:30am-5:30pm with flexibility if needed

Compensation: $70-90k range + equity package, discretionary bonus, 20 days PTO and vision/health/dental benefits

Responsibilities include:

• Prepare materials, travel logistics and event management in relation to investor meetings, conferences, and other business development activities in and around the NYC area.
• Greet relationships and develop strong rapport with them predominantly in the office as well as at out-of-office events.
• Assist with all administrative and operational tasks related to overseeing a fast-paced office environment.
• Assist with overseeing all office policies and procedures.
• Assist team with the coordination of in-office meetings and events which can include scheduling, booking venues, preparing guest lists, fact sheets, and ensuring follow-up happens in a timely manner.
• Ad hoc tasks as needed, inclusive of PowerPoint, Excel and CRM system work.

Qualifications:

• 3+ years of professional experience, ideally in office management, administrative, corporate event planning or similar capacity within a financial or professional services firm.
• Highly professional and organized, detail-oriented and a quick learner with strong experience using PowerPoint, Excel and CRM software.
• Strong relationship building skills and ability to cultivate personal rapport.
• Positive, can do attitude of always trying one's best.
• Sense of ownership and pride in work, firm and culture.
• Strong communication skills, both verbal and written.
• Ability to manage competing deadlines in a fast-paced entrepreneurial work environment.

Please submit your resume to apply!

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