Office Administrator - Tepedino and Company LLC : Job Details

Benefits:

401(k)

401(k) matching

Company parties

Dental insurance

Health insurance

Job Summary

We are seeking an Office Administrator to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with staff to create, update, and maintain office procedures

Pay and record invoices

Address any office-related issues or concerns promptly to ensure a conducive work environment.

Manage office supplies, including ordering, stocking, and inventory control.

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Quickbooks, Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Ability to work independently and handle confidential information with discretion.

Excellent verbal and written communication skills