Office Administrator - Robert Half : Job Details

We are offering an exciting opportunity in San Antonio, Texas for a Business Fleet Office Manager in the leasing industry. In this role, you will oversee managing a fleet of vehicles, ensuring optimal inventory levels, and providing top-notch customer service. The workplace is an office setting with a focus on administrative tasks and vehicle fleet management.

Responsibilities:

• Oversee a fleet of vehicles, ensuring they are available and serviced for incoming customers

• Confirm vehicle reservations and manage inventory to meet weekly demands

• Communicate regularly with the corporate office about inventory status and vehicle maintenance needs

• Handle administrative tasks related to fleet management, including data entry and regular reporting to the corporate office

• Supervise staff members dedicated to maintaining the vehicle fleet

• Respond to customer inquiries via phone and email, providing excellent customer service

• Use CRM tools to manage customer relationships and keep accurate records

• Leverage administrative skills to ensure the smooth operation of the leasing office

• Carry out branch administration tasks, including updating the database and other administrative oversight responsibilities

• No cold calling or appointment setting required, but account management skills are essential.

Requirements Of the Position

• Candidate must possess at least 1 years of experience in a role related to Fleet Management, Leasing, Sales, or office management

• Proficiency in Customer Relationship Management (CRM) is essential.

• Applicant should demonstrate strong administrative skills including Administrative Assistance, Administrative Office, and Administrative Oversight.

• Experience in Branch Administration and Lease Administration is highly desirable.

• The role requires proficiency in Office Administration and valid Texas driver's license with clear driving record required

• Strong Computer Data Entry skills are a must for this position.

• Demonstrable ability to provide administrative support in a fast-paced environment is crucial.

• The individual must be able to effectively manage and oversee administrative tasks.

• A background in managing office-related tasks and operations will be an added advantage.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work