Office Administrator - Island Group Enterprises : Job Details

The Company:

IGE Performance Chemicals (IGE) is a chemical manufacturing and processing company located in Mountain Top, Pennsylvania. IGE has a chemical product R&D development team, which develops manufacturing processes in a lab for different specialty chemical products, starting with a pilot-scale manufacturing process and finishing with a medium-large scale production setup. Additionally, IGE has a production team consisting of 15 people, which performs synthesis and physical processing (grinding, blending, sieving, etc.) of specialty chemicals.

The Position:

IGE is seeking a detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily operations of our office, ensuring efficiency and professionalism in all tasks. The Administrator will work full-time in the front office of IGE's manufacturing facility in Mountain Top, Pennsylvania. The Administrator will provide support to the Plant Manager in job scheduling and coordinating between the Mountain Top, PA facility and IGE's headquarters located in Long Island, NY. This will include setting job priorities, understanding order requirements and consistently communicating with the HQ office in NY. Additionally, they will serve as the primary point of contact for all customers and vendors at the facility in Mountain Top, PA.

Responsibilities

• Regularly schedule orders and provide accurate lead times for completion.
• Regularly communicate and coordinate with IGE's headquarters facility in NY with order scheduling and setting job priorities.
• Manage office operations and procedures to ensure organizational effectiveness.
• Data entry of production paperwork.
• Write and edit documents and reports as requested.
• Provide daily support to Production and Plant Manager.
• Maintain office and inventory records of raw materials and regularly perform inventory counts.
• Maintain and organize electronic files.
• Provide ad hoc support around the office as needed.

Qualifications:

• High school graduate or equivalent. Prior experience in an administrative role at a manufacturing company is preferred.
• Excellent verbal and written communication, including the ability to effectively communicate with customers and vendors.
• Strong organizational skills with the ability to prioritize tasks.
• Proficient with Microsoft Office and Google Suite.