OFFICE ADMINISTRATOR - Texas Southern University : Job Details

Under general supervision manages a variety of administrative and clerical functions related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature.

Essential Duties Summary

* Manages and organizes office operations and procedures such as tracking budget expenses, collection of payroll information, personnel information management, filing systems, requisition of supplies, and other administrative services.

* Supervises and coordinates day-to-day activities of clerical support staff within the department. Evaluates performance of assigned staff.

* Develops resources and techniques to enhance timely and efficient workflow and office productivity.

* Uses department and University policies, practices and procedures to handle a variety of questions and problems. Gathers data and verifies accuracy of information on standard University forms.

* Serves as administrative liaison for department and resolves problems with internal and external contacts.

* Collaborates with supervisor to update departmental policies and procedures. Establishes uniform correspondence procedures for the department or division.

* Maintains, monitors and updates records of budgetary expenditures.

* Creates and maintains departmental files, records and reports. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.

* Coordinates calendar of appointments, meetings, conferences, special events and travel arrangements. Prepares department meeting agendas and materials and transcribes minutes of meetings.

* Establishes procedures for maintaining records of bid process and equipment inventory. Selects and recommends purchases of appropriate supplies and office equipment.

* Conducts orientation of new employees to provide overview of department operating procedures and processes.

* Develops, recommends and implements modifications to customer service program.

* Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range $23.208620 - $29.0100 Education

Some college or Associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

Required Licensing/Certification

None required.

Knowledge, Skills, and Abilities

Knowledge of:

* Policies, procedures, and practices.

* Other job-related software and systems.

* Microsoft Office Professional or similar application.

Skill in:

* Detail oriented.

* Multitasking and time management.

* Problem-solving and decision-making.

* Writing documents.

* Both verbal and written communication.

Ability to:

* Use other job-related software and systems.

Work Experience

Three (3) years to five (5) years of related experience.

Working/Environmental Conditions

* Routine office environment.

* Sitting or standing in one location much of the time.

* Some stooping, lifting or carrying objects light weight may be required.

* Use of video display terminal.

Desired start date Position End Date (if temporary)