Office Administrator - Assured Information Security : Job Details

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Description

Assured Information Security (AIS) is looking for an Office Administrator to provide administrative and clerical support for efficient office operations. In this role, you'll serve as the first point of contact at the front desk by managing building access, screening incoming calls and coordinating visitor activities with corporate sponsors and the Security Department.

How You'll Succeed

You'll provide administrative support to the C-Suite and Senior Leadership by organizing appointments and meetings, maintaining contact lists and the organizational chart, producing and distributing correspondence (memos, letters, faxes and forms), assisting with mailings, preparing regular reports, managing office supply inventory and ordering supplies as needed. You'll serve as a requisitioner for the Deltek/Costpoint system to facilitate the AIS procurement process. In addition, you'll:

* Create and maintain a Received Official Mail/Packages Control Log. Execute AIS mail process to include logging and date stamping mail from state and federal agencies and ensure it's forwarded to the appropriate staff member.

* Greet visitors and employees (HQ access control).

* Verify U.S. citizenship of visitors, issue appropriate badges and maintain visitor log.

* Receive and transfer all incoming telephone calls to appropriate personnel.

* Receive classified packages and ensure proper safeguarding.

* Process all incoming/outgoing collateral and SCI visit requests for employees and subcontractors.

* Monitor closed-circuit security/alarm systems.

* Under direction of the Facilities Manager, manage and maintain the building maintenance log. Field and address facility tickets (coordinate with management & vendors where applicable).

* Serve as alternate coordinating point of contact for building maintenance services.

* Additional duties as assigned.

Your Expertise

* You have a high school diploma and 3 years' experience in an administrative support role OR an equivalent combination of education and experience. An associate degree in business administration or related field is preferred.

* You have 3 years' experience utilizing strong verbal and written communication skills.

* You have 3 years' experience in customer service.

* You have strong interpersonal skills.

* You have proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).

* You have scheduling and organizational skills.

* You have the ability to multi-task.

* You have the ability to obtain and maintain a Secret DoD security clearance.

The Impact

AIS is a leading cyber and information security company supporting mission critical operations across the DoD, intelligence community, commerce and beyond. Our roots trace back to the very beginnings of cybersecurity research, when a group of hackers worked around a pool table until they became profitable enough to order office furniture. They hung a pirate flag on the wall to represent their decision to do things differently. Those pioneers started AIS because they not only believed in the potential of the industry, but the necessity to provide the United States with the offensive and defensive capabilities needed to gain the high ground in cyber warfare.

Decades later, the pirate flag waves tall outside of our headquarters, and we continue to develop and envision technologies that protect our nation and our warfighters. The challenge is that there is no end in sight. We're looking for the best and brightest people to support our mission. When you join our team, no matter your role, you'll be contributing to the security of our nation and our way of life.

The Culture

You're not just a number here. Founded in 2001, AIS is a privately-owned company committed to excellence in all facets. We pride ourselves on offering some of the best benefits seen in the industry and ensuring our brilliant team members have exciting, challenging and impactful work and a fun, values-driven environment to collaborate in. We celebrate the unique backgrounds and experiences of our people and encourage new ideas, innovation and the autonomy to create the future and career they want with our support.

EOE/AA Disability/Veteran

US Hourly Range: $20.87 - $24.50

The salary offered to a selected candidate will be based on several factors including location, skills, and experience. In addition to a comprehensive benefits package which includes employer paid health insurance and a 7% contribution to your 401k, candidates may be eligible for other forms of compensation.