Office Administrator - iMerit Technology : Job Details

Office Administrator

iMerit Technology

Job Location : New Orleans,LA, USA

Posted on : 2025-01-03T14:25:19Z

Job Description :

Job Overview

The Office Administrator plays a key role in ensuring the smooth and efficient operation of the office and supporting the broader US organization. This part-time position guarantees 20 hours per week, with the potential for increased hours during peak periods. The role requires a versatile individual who can handle various administrative and clerical tasks while managing the day-to-day operations of the office.

Office Administrator Responsibilities:

  • Oversee the maintenance and management of an organized and efficient office environment.
  • Handle front desk duties, including managing phone calls, correspondence (emails, letters, packages), and necessary follow-ups.
  • Occasionally lift items up to 70 lbs.
  • Ensure all permits and licenses are up to date.
  • Order business cards, name badges, and other office supplies for new employees.
  • Collaborate with internal departments to set up workspaces, phones, and access for new hires.
  • Negotiate the purchase of office supplies, furniture, and equipment, adhering to company purchasing policies and budgets.
  • Supervise the upkeep of office equipment (e.g., copier, fax machine).
  • Manage daily office operations, such as distributing building access keys and providing backup security access cards.
  • Coordinate with vendors for maintenance, alterations, and housekeeping of office areas and equipment.
  • Serve as the primary contact for employees regarding facilities and administrative issues.
  • Maintain strong relationships with vendors, suppliers, and colleagues as the point of contact for the New Orleans office.
  • Manage travel arrangements, appointments, and agendas for department managers and staff.

Qualifications:

  • Highly organized multitasker who thrives in a fast-paced environment.
  • Excellent organizational and time management abilities.
  • Warm personality with strong interpersonal skills.
  • Exceptional written and verbal communication skills.
  • Willingness to learn and grow within the company.
  • Proficient in MS Office (Word, PowerPoint, Outlook, Excel).
  • High School diploma required.

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