Office Administrator - Shumaker, Loop & Kendrick, LLP : Job Details

Join Shumaker, where the excitement of legal excellence intersects with an enjoyable and vibrant workplace! We are not just an AmLaw 200 law firm, we are a dynamic, community-focused firm that thrives on the energy and enthusiasm of serving our clients and communities. At Shumaker, we believe in blending professionalism and fun, making us the perfect destination for those who seek both career growth and a lively, engaging work culture.

Our Charleston, South Carolina office is seeking an Office Administrator with 5+ years of experience to direct, manage, and oversee the daily office operations, ensuring it operates effectively and efficiently. This position has general responsibility for human resources, general financial controls, operations and facility management. The Office Administrator will interact with senior management and partners to ensure superior administrative, operational, and practice support. This individual will work closely with the Office Managing Partner(s) and firm-wide administrative leadership to ensure collaboration on Firm-wide projects, goals, policies, and procedures.

FLSA Status:

Salaried Exempt

Job Classification:

Reports and is responsible to the Office Managing Partner, Chief Administrative Officer, Director of Human Resources & Recruitment and the Chief Operating Officer.

Required Responsibilities:

• Facilities Management - Maintenance of facilities through coordination with various vendors. Involvement in office lease negotiations, buildouts, space planning and leasehold improvements. Coordinate internal moves of furniture/equipment as requested by attorneys. Maintain office appearance and make improvements as needed.

• Human Resource Management - Responsible for managing the local human resources functions including staff and paralegal recruitment, staff performance evaluation process/compensation administration, performance coaching, implementation of employee programs, policy administration, ADA, FMLA and Workers Compensation issues, and other HR related issues.

• Office Management - Oversees the day-to-day operations of the office to ensure the appropriate allocation of human and technical resources to support the needs of the firm. Includes hiring, benefit coordination, performance evaluations, new employee orientation, and communications between support staff, personnel manuals and records, complying with state and federal hiring regulations, discipline and discharge.

• General Office - Provide necessary equipment and/or supplies for guest attorneys. Contract with various vendors for services (office supplies, coffee/refreshments, copy services, parking, archiving, etc.). Negotiate equipment leases and purchases. Update policies as requested by COO.

• As directed and assigned, take on progressively responsible firm wide related administrative projects.

Education, Experience and Skills Required:

• Associate or bachelor's degree in business, human resources or a related area.
• Three to five experience years human resource or Legal Administrator experience in law firm preferred.
• Must be articulate, organized, highly motivated.
• Proven integrity and sound judgment in making decisions related to people, policies, programs, and practices.
• Strong business aptitude and proven negotiating skills.
• Proven experience in handling multiple projects in a fast-paced environment and comfortable with changing priorities.
• Excellent interpersonal skills.
• Strong verbal and written communication skills.
• Strong computer skills including experience with Microsoft Word and Excel.

Physical Requirements:

• Sitting position static for up to one-half hour at a time
• Lifting and carrying up to 20 pounds occasionally, up to one hour per day
• Bending and stooping occasionally, up to one-half hour per day