Office Administrator-Part Time - THE LANGUAGE GROUP, LLC : Job Details

The Language Group is a language services company which provides document translations, on-site interpreting, phone and video interpretation services. We are an award-winning firm, founded in 1999, and located in Virginia Beach. Our people are friendly, hardworking, and self-motivated. It is a uniquely rewarding experience to be part of a rapidly growing multicultural company. Hours: Part Time This position is challenging and rewarding; offering a chance to learn new skills. The Office Administrator supports the organization in a way that ensures that the office functions at a high level of productivity. This person is tasked with delivering administrative support to include staff, vendors, clients, and students.

• Welcomes visitors and provides extensive assistance as needed, ensuring a seamless experience.
• Provides comprehensive administrative support to staff and department managers, facilitating smooth operations.
• Manages all communication conducted through the company's general email box, coordinating responses and follow-ups.
• Oversee the administration and tracking of employee trainings, ensuring compliance and development.
• Administers and supports the contractors' professional education experience and linguistic aptitude tests, coordinating with relevant authorities and departments.
  • Student enrollment
  • Course Scheduling
  • Billing Reconciliation
• Coordinates IT functions, including troubleshooting issues, providing technical support, and managing software/hardware.
• Manages all requirements necessary to fulfill the obligations of a CCHI test site.
• Ensures facility maintenance and security, coordinating with vendors and internal teams.
• Supports company/department events and collaborates with HR and/or other departments.
• Provides vendor coordination and facility safety upkeep.
• Organizes food and beverage, catering, special functions, and social events, ensuring successful execution.
• Manages incoming and outgoing mail, ensuring timely and accurate distribution.
• Monitors, manages, and maintains office equipment and supply inventory, ensuring operational efficiency.
• Collaborates with end users to assist in implementing new operational technologies and practices to improve internal procedures and policies.
• Performs other duties as requested by the direct supervisor or department heads.

• College degree or equivalent work experience.
• Minimum 2 years' experience handling administrative responsibilities or related field.

• Experience should have an emphasis in customer service and problem solving within an office environment.
• High level of tech fluency, including proficiency in Microsoft Office Suite (Word, PowerPoint, and Excel).
• Some operational knowledge of IP systems, networks, servers, operating systems, PCs, and software.
• Highly organized multitasker with the ability to problem-solve and manage multiple tasks efficiently.
• Excellent written and verbal communication skills, with a customer service-oriented approach.
• Ability to work in a fast-paced environment with urgent deadlines.