Office Aide - Ashford Elementary School - Alabama State Department of Education : Job Details

HOUSTON COUNTY SCHOOLS JOB TITLE:Office Aide QUALIFICATIONS:

High school diploma or equivalent.

Successful experience working with children.

Meet background clearance requirements as specified by Alabama.

Statutes and State Board of Education regulations.

REPORTS TO: Principal/Designee FLSA: Non-Exempt DUTIES AND RESPONSIBILITIES:

Types correspondence, answer phone, copy, and perform other secretarial tasks as assigned.

Handles correspondence for Principal and Assistant Principal.

Prepares and sends student transcripts to enrolling schools and colleges if assigned.

Assists bookkeeper with collecting and receipting money.

Assists teachers with instructional supplies.

Assists school visitors.

Handles attendance reporting, including daily, monthly, and end-of-year reports if assigned.

Processes student transfer and withdrawals if assigned.

Maintains cumulative folders on each student if requested.

Compiles State Department of Education and Federal Reports.

Assists in maintaining the security of records, materials, and equipment.

Collects and processes data for State Department of Education reports.

Communicates effectively with the staff members, students, parents, administrators, and other contact persons using tact and good judgment.

Disperses medications according to system policies and procedures.

Maintains confidentiality regarding school/workplace matters.

Participates successfully in the training programs offered to increase skill and proficiency related to assignment.

Keeps the supervisor informed of potential problems or unusual events.

Responds to inquiries and concerns in a timely manner.

Prepares all required reports and maintains all appropriate records.

Participates in cross-training activities as required.

Assumes other reasonable and equitable job-related duties as assigned by the immediate supervisor.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to relate to and work with students and adults in a positive manner.

Effective oral and written communication skills.

Basic English and mathematics skills.

Ability to follow written and verbal instructions.

Basic knowledge of technology and ability to apply knowledge to assigned areas of responsibility.

Ability to perform clerical tasks.

Ability to plan and organize.

Knowledge of operation of office and technical equipment.

Ability to work cooperatively with colleagues.

Ability to be flexible.

Ability to maintain confidentiality.

Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

TERMS OF EMPLOYMENT : Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Houston County Board of Education reserves the right to amend the job description as needed.