Office Assistant 1 (NY Helps) - State of New york : Job Details

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Review Vacancy

Date Posted 08/23/24

Applications Due10/31/24

Vacancy ID166061

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencyFinancial Services, Department of

TitleOffice Assistant 1 (NY Helps)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

Suite 301

City Albany

StateNY

Zip Code12257

Minimum Qualifications Minimum Qualifications: There are no minimum education or experience requirements for this title.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments.

At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

List Appointment: Candidates must be reachable on the Civil Service eligible list for 26-711010

55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law 55b/c. Information about this program can be found here:

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for the position of Office Assistant 1 in the Office of Human Resources. Duties include, but are not limited to, the following:

* Works with Human Resources Specialists and Business Units to coordinate and schedule interviews in Outlook for both in person and/or virtual Teams meetings, serves as first point of contact for candidates;

* Establishes and maintains manuals and automated files, searches for and retrieves materials and periodically purges obsolete materials;

* Creates and maintains recruitment files;

* Monitors and responds to multiple HR e-mail boxes and dispatches to appropriate staff members for handling;

* Works closely with the recruitment team to publish job vacancy announcements on the DFS Website, DFS Intranet, StateJobsNY, and Indeed;

* Sends out all employee email announcing vacancies, logs posting information in spreadsheet, and tracks deadlines and saves electronic copy in appropriate folder;

* Conducts reference checks; and

* Performs special projects / other duties in support of the recruitment team.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary: $35,177 - $43,521

Appointment Status: Permanent or Contingent Permanent

Some positions may require additional credentials or a background check to verify your identity.

Name Kaitlyn Covert

Telephone

Fax (518) ###-####

Email Address [email protected]

Address

Street One Commerce Plaza

Suite 301

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than October 31, 2024, to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Kaitlyn Covert

New York State Department of Financial Services

Office of Human Resources Management

One Commerce Plaza, Suite 301

Albany, NY 12257

Email: [email protected]

Fax: (518) ###-####

All candidates that apply may not be scheduled for an interview.

Public Service Loan Forgiveness

Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit:

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) ###-#### or via email at [email protected].