Office Assistant 1 (NY-HELPS) - State of New york : Job Details

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Review Vacancy

Date Posted 11/06/24

Applications Due11/20/24

Vacancy ID172297

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 1 (NY-HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 2445 State Route 30

City Tupper Lake

StateNY

Zip Code12986

Minimum Qualifications Transfer Qualifications: Any permanent Office Assistant 1

Anyone eligible for 70.1 transfer (if applicable)

Promotional Opportunities: Anyone reachable on the current Civil Service List

Provisional Opportunities: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment:

Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Minimum Qualifications: There are no minimum education or experience requirements for this title.

Duties Description POSITION DESCRIPTION:

This position will be assigned to the Purchasing Unit for Sunmount Fiscal Services. They will report to the Business Officer 1.

PRIMARY DUTIES AND RESPONSIBILITES:

Duties include but are not limited to:

* Receive purchase order requests through the Purchasing Mailbox, (email), review reasonable cost and appropriate vendors based on the procurement guidelines. Ensure all proper signatures are documented for purchases prior to seeking approval from Business Officer

* Once purchase requests are approved. Process orders via computer. Ensure all appropriate back up is kept with order and notify staff of order confirmation.

* Properly label account codes on credit card statement and input data into the State Finance System for the credit card reconciliation process

* Retrieve packing slips/confirmation of receipt of orders and keep all appropriate documentation together for annual audit

* Effectively communicate with staff and vendors via in person, phone, and email

* File statements and ensure organization of same for future audit requests

* Pull, copy & scan statements for audit requests

* Complete forms as needed

* Process Purchase Orders with assistance of Business Officer 1

* Assist with medical billing processes.

* Will complete mailroom duties (sorting & posting mail) for incoming and outgoing mail

* Gather information for various reports as needed

* Other duties assigned

#LI-AK1

#LI-NB1

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Additional Comments OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

Additional Comments

NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. If you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

* The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies. Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice

* Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) ###-#### or Email at [email protected] to obtain information and RA forms.

NYS Offers Incredible Benefits!

* Savings programs such as the U.S. Savings Bond and the College Savings Plan.

* Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

* Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

* Life insurance and Disability insurance.

* The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

NYS offers Incredible Benefits!

Paid Holidays and Leave Thirteen (13) paid holidays each year. Thirteen (13) days of paid vacation leave initially. Five (5) days paid personal leave each year. Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Retirement Program Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit

* OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit

people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

Please note:

* For CSEA positions: Local Bidding Agreements will be honored.

* Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

* All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

* OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

* Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Division of Administration Central Office at (518) ###-#### or Email at [email protected] to obtain information and RA forms.

* Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:

* For more information on PSLF, please visit www.studentAid.gov/publicservice

Some positions may require additional credentials or a background check to verify your identity.

Name Sunmount-OHRM

Telephone (518)###-####

Fax 518-###-####

Email Address [email protected]

Address

Street 2445 State Route 30

City Tupper Lake

State NY

Zip Code 12986

Notes on ApplyingPlease reference the above EOA 24-116 in all correspondence.