Office Assistant 2 - State of West Virginia : Job Details

Salary : $27,240.00 - $45,973.00 Annually Location : - Various Locations, WV Job Type: Full-Time Permanent Job Number: 9006Zas Department: Various Departments Opening Date: 04/01/2023 Closing Date: Continuous LOCATION OF VACANCY: STATEWIDE Nature of WorkSpecial Hiring Rate:$26,000.00 - Jefferson County Health Department $33,000.00 - Berkley-Morgan County Health Department$29,500.0160 - Division of Rehabilitation Services, Disability Determination Section Under general supervision, performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. Performs related work as required. Distinguishing Characteristics: Performs tasks requiring interpretation and adaptation of office procedures as the predominant portion of the job. Tasks may include posting information to logs or ledgers, and checking for completeness, typing a variety of documents, and calculating benefits. May use a standard set of commands, screens, or menus to enter, access and update or manipulate data. At this level, the predominant tasks require the understanding of the broader scope of the work function, and requires an ability to apply job knowledge or a specific skill to a variety of related tasks requiring multiple steps or decisions. Day-to-day tasks are routine, but initiative and established procedures are used to solve unusual problems. The steps of each task allow the employee to operate with a latitude of independence. Work is reviewed by the supervisor in process, randomly or upon completion. Contacts are usually informational and intergovernmental. Click The APPLY Link To Apply Online. IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section. ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit MEMBER 4 form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel. Please attach documents to the online application before submitting it. Or, you may email it to: [email protected] or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305. This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page. Examples of Work

• Posts information such as payroll, materials used or equipment rental to a log or ledger; may be required to check for completeness; performs basic arithmetic calculations (addition, subtraction, division or multiplication); corrects errors if the answer is readily available or easily determined.
• Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; reviews files for data and collects information or statistics such as materials used or attendance information.
• Answers telephone, screens calls, takes messages and complaints; gives general information to callers when possible, and specific information whenever possible.
• Receives, sorts and distributes incoming and outgoing mail.
• Operates office equipment such as adding machine, calculator, copying machine or other machines requiring no special previous training.
• Types a variety of documents from verbal instruction, written or voice recorded dictation.
• Collects, receipts, counts and deposits money.
• Calculates benefits, etc., using basic mathematics such as addition, subtraction, multiplication, division and percentages.
• Posts records of transactions, attendance, etc., and writes reports.
• May compile records and reports for supervisor.
• May operate a VDT using a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in the performance of a variety of clerical duties; may run reports from the database.

Knowledge, Skills and Abilities

• Knowledge of office procedures and methods.
• Knowledge of business English, spelling and arithmetic.
• Ability to operate the common types of office equipment related to the job.
• Ability to understand and follow oral and written instructions.

Minimum QualificationsTraining: Graduation from a standard high school or the equivalent. Experience: Two years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. ***The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.*** State employment offers a variety of benefits. 01 The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid experience in routine office work.Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at [email protected] remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.How do you qualify for this job title?

• I have graduated from a standard high school or the equivalent AND have at least two (2) years of full-time or equivalent part-time paid experience in routine office work.
• I have graduated from a standard high school or the equivalent AND have at least sixty (60) semester hours from an accredited college or university.
• I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least two (2) years.
• I do not meet any of the above training and experience requirements. Please do not apply.

02 If you have a degree from an accredited college or university, please indicate your degree, major/field of study, the date on which you graduated, and the school you graduated from. For example: Associate's degree in Information Technology 5/15/2022 Mountwest Community & Technical College. If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours from Fall Semester 2021 to Spring Semester 2023 Marshall University.If you have business school, vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. If you have other training, education, certification, and/or licensure that you would like to document, please enter that information here.If you do not have any of the above training or education, please type NONE here. 03 In order to qualify for this job title, you must have at least two (2) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of two (2) years.Examples of qualifying routine office work include but are not limited to the following job duties:Answering the telephone Greeting customers/visitors to exchange informationFilingReceiving, sorting and distributing mailOperating computers, office equipment and various software programsTyping a variety of documentsCollecting, receipting, counting and depositing moneyPosting information such as payrollPlease remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below:90 clock hours = One (1) month of experience1080 clock hours = One (1) year of experienceEvery thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experiencePlease note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) ###-####.After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question.How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?

• I have less than two (2) years of routine office work experience & college, business school, or vocational education combined. Please do not apply.
• I have a total of two (2) to less than four (4) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of four (4) to less than six (6) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of six (6) to less than eight (8) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of eight (8) to less than ten (10) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of ten (10) or more years of routine office work experience & college, business school, or vocational education combined.

04 The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?

• Yes
• No

05 Were all of the jobs listed in your application paid?

• Yes
• No

06 If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE. 07 We do not accept any of the following documentation. These will not be utilized during the application process. Such documentation will not be reviewed or accepted. Resumes will not be accepted in place of a completed application.1) Unofficial transcripts2) High School Diploma/transcripts3) Unrelated documents not pertaining to the position for which you are applying4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: 5) Resumes (this information must be included in the Work History section of your application)Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail.I have read and understand this statement pertaining to my application.

• Yes
• No

08 Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.

• I confirm the above statement.

Required Question