Office Assistant 2 (NY HELPS) - StateJobsNY : Job Details

COMPETITIVE MINIMUM QUALIFICATIONS: You must be reachable for appointment on the current Civil Service eligible list used for filling this title. TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher deemed comparable to an Office Assistant 2 by the Department of Civil Service. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 2. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): One year of clerical experience. PROMOTIONAL QUALIFICATIONS: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available here. NON-COMPETITIVE PROMOTION (NCP) - NOTE: If three or fewer qualified and interested promotional candidates respond to this notice, the agency may, at is discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. To qualify, you must be a current OPWDD employee and have one year of service as an Office Assistant 1. Additional: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties Description The Office Assistant 2 position in the Business Office will be assigned to the Procurement Unit. The primary duties for this position include: •Process the day-to-day Purchase Requisitions for supplies and materials for over 150 programs and homes within the Finger Lakes District. •Process Contract and Open Market Purchase Orders in the Statewide Financial System. •Process payments using a Procurement Card. Document and reconcile charges made to the Procurement Card. •Ensure compliance with OGS Procurement Guidelines, State Finance Law and agency specific guidance for all assigned orders. •Assist in the preparation of procurement reports utilizing SFS and Microsoft Excel. •Update SharePoint with order information. •Respond to inquiries from district staff and Management. #LI-KB1 Additional Comments •For CSEA positions: Local Bidding Agreements will be honored. •Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter. •All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. •OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. •Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) ###-#### or email [email protected] to obtain information and RA forms. •OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs. Some positions may require additional credentials or a background check to verify your identity. Name Posting Department - HRMO Telephone Fax 585-###-#### Email Address [email protected] Address Street 620 Westfall Road City Rochester State NY Zip Code 14620 Notes on Applying Please reference the EOA #24-223 in all correspondence