Office Assistant 2 (NY HELPS) - VID 169030 - StateJobsNY : Job Details

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:Applicants must possess one year of clerical experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law. Duties Description The incumbent to this position would be responsible for, but not limited to the following: Prepares Full Board and non-calendar agenda sheets. Reviews and analyzes the disciplinary history of a license and enters that information on the agenda sheet. Reviews all documents associated with each matter for accuracy before submitting to Secretary's Office. Serves as a liaison with the NYPD. Requests documents for a high volume of cases and maintains an organized list of the requests. Communicates with the NYPD via telephone and email. Assists in processing FOIL requests by speaking with members of the public about the request, retrieving the requested records from SLA files and redacting confidential information. Prepares Hearing Notices, bills of particular and other correspondence as necessary. Assists attorneys in organizing exhibits and evidence. Assists attorneys in contacting witnesses which may include outreach via telephone and/or email. Reviews, distributes and scans incoming mail. Enters information and data into Compliance regarding mail and status of cases. Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.Downstate: Location Pay of $3,400 Some positions may require additional credentials or a background check to verify your identity.Name Human Resources/CC Telephone 518-###-#### Fax 518-###-#### Email Address [email protected] AddressStreet NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.