Office Assistant 3 (SW Region) - State of Washington : Job Details

Washington State Parks and Recreation Commission

Job Title: Office Assistant 3

Location: Tumwater/Lacey, WA

Closes: September 26th, 2024, at 5 p.m. PST. This position is in-office. A flexible/hybrid schedule may be available based on business needs and supervisor approval.

___________________________

Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse--and most beautiful-parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. And the agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you'll find anywhere. We love what we manage and what we do. For more information on Washington State Parks, click here.

This position is a great opportunity to work with state parks in the SW Region and learn about Washington state agency processes and policies in general. Typical work includes but is not limited to being the office coordinator for SW Region, helping complete security of asset controls related to key issuance, assist with meetings, maintain tracking records and bill paying, as well as research and support of region managers and our maintenance team. There will be some opportunity for telework two days a week or a flex schedule once the preferred candidate has been within the role for six months. Working with Parks there are opportunities to get outside, see local parks, work with park staff from across the region, and have variety in everyday work.

The team at SW Region is what makes the experience great. We are employee centered and encourage growth and professional development of each person for their personal career goals.

Under general supervision by the Administrative Assistant 4, this position independently performs a variety of complex secretarial and administrative duties including prioritizing workload to ensure project deadlines are met while completing routine clerical tasks in a timely manner. This position is also the principle public service contact for the region office and handles sensitive information.

Duties include, but are not limited to:

* Independently performs routine and complex clerical assignments in support of the SW Region Office:

* Processes financial records for the SW Region Office.

* Assists SW Region staff with meeting preparation to include, scheduling rooms, preparing rooms for meetings, and processing requests for light refreshments.

* Completes photocopying, scanning, compiles information, prepares mailings, and other miscellaneous duties as requested by staff.

* Functions as the administrative hub for the SW Region Office during regular business hours including processing mail/email, answering phones and responding to inquiries from parks staff and visitors:

* Serves as the point of contact for SW Region parks, other agencies, and the public.

* Responds to information requests from parks, other agencies, and the public.

* Independently performs routine and complex clerical assignments in support of SW Region Maintenance:

* Maintains water sample files and vehicle RUF tracking.

* Assists in the preparation and coordination of reports or other informational materials.

* Processes financial records for the SW Region Maintenance Manager.

* Serves as the Region Equipment Coordinator:

* Serves as the Fleet Coordinator.

* Serves as the Verizon Coordinator.

* Serves as the back-up to the Administrative Assistant.

REQUIRED QUALIFICATIONS:

* High school diploma or equivalent AND two (2) years of clerical experience.

REQUIRED COMPETENCIES:

* Master of computer skills to include use of personal computers and all associated hardware and software to produce timely and accurate work products that full satisfy the demands of assignments; adapts through continual learning to new/updated computer software and hardware; and proficiency in the use of Microsoft Office products.

DESIRED QUALIFICATIONS:

* Knowledge of State and/or Agency regulations and policies.

* Ability to perform basic mathematical calculations.

HOW TO APPLY

To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. You must attach or embed in your application the following:

* Letter of interest specifically addressing the qualifications listed in this announcement.

* Current resume.

* Three professional references, if not completed in the application process.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

* This job announcement may be used to fill other positions of the same classification if vacant in the next 60 days.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:

Diversity Policy Statement:

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which all employees feel respected and empowered to bring their unique ideas to the agency. At State Parks, we believe that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply, including but not limited to women, Black, Indigenous and people of color (BIPOC), individuals with disabilities, neurodivergent individuals, disabled and Vietnam era veterans, persons over 40 years of age, and individuals who identify as a part of the 2SLGBTQ+ community.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) ###-####. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-###-####.

For information about this position, please contact Jenessa Dennis at [email protected] or (360) ###-####.

For information about the recruitment process and qualifications, please contact Jenee Kramer at [email protected] or (360) ###-####.