Office Assistant II - Bexar County, TX : Job Details

Summary

Under direct supervision, is responsible for general office duties; prepares basic reports; maintains computerized files; and performs a variety of administrative duties.

Duties and Responsibilities

* Enters and updates data in a personal computer utilizing spreadsheet or database applications; types moderately complex letters and memos utilizing a personal computer

* Prepares invoices, logs, payments, deposits, and other financial transactions for the department; maintains department work orders/requests/tickets

* Answers telephone, routes calls and takes messages utilizing discretion

* Maintains department calendar(s); assists with events, projects or programs; maintains statistics or databases and develops reports

* Maintains various types of files; accesses and files information of a confidential nature

* Opens and distributes mail; makes copies; prepares packets and distributes information/product accordingly; maintains office supplies

* Responds to general inquiries regarding department or work

* Performs related duties as required

Minimum Qualifications

* Graduation from High School or a General Education Development (GED) certificate; and (2) two years general office experience including at least one (1) year administrative experience; or equivalent combination of education and experience

* Preferred Experience - Infor/Lawson and/or SAP

* Good knowledge of office procedures; knowledge of English spelling, grammar and punctuation; knowledge of word processing, database or spreadsheet software packages (Microsoft Products Word, Excel, Outlook)

* Skill to type 50 wpm with no more than 7 errors

* Evening and weekend work may be required

* Ability to communicate effectively both verbally and in writing

* Ability to work effectively to meet deadlines and produce varying volumes of work

* Bi-Lingual in Spanish/English preferred

* Skill in operating a personal computer and basic office equipment

* Ability to accurately enter data and file information; ability to understand and follow verbal and written instructions; ability to establish and maintain effective working relationships with co-workers, other County employees and the general public

* Must have valid Texas driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis

* Must secure and maintain a favorable background investigation and clearance

* Must secure and maintain a pre-employment physical and a pre-employment drug screen test

* May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands:

* Constantly working in indoor conditions

* Occasionally moves items weighing up to 10-15 pounds

* Occasionally moves about the office

* Frequently communicates with others; must be able to exchange accurate information

* Constantly operates a computer and other office productivity machinery

* Positions self to perform essential functions

* Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone: 210-###-####.

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.