Office Assistant II - Records - City of Saginaw, MI : Job Details

Salary : $32,195.28 - $41,686.94 Annually Location : Saginaw, MI Job Type: Full Time Job Number: 2024-0097 Department: Police Department Division: Police Support Services Opening Date: 10/14/2024 Closing Date: 11/14/2024 11:59 PM Eastern Description*Open to SEIU Salaried Members and the Public* SEIU Salaried Members must apply within the first 14 days of this posting to be considered as an in-house candidate. Any applications received after the first 14 days will be considered with applications from the public. Applications will be screened. Those qualified will be invited to participate in an oral interview. Applicants must successfully pass each of the selection processes by a score of 70% or better to proceed in the process. This posting is subject to close after 14 days Under limited supervision, this position performs a variety of skilled administrative support filing, retrieving, and distributing police reports and related confidential information; answering phone and email inquiries, which typically involves locating records or explaining procedures to the general public or providing information to other law enforcement agencies. This role also offers backup support to other staff. Major Duties

Manage police reports and respond to record requests from public and external agencies.

Monitor the department's citizen email box, enter citizen reports into the records management system, and distribute reports to the appropriate sergeant for review.

Enter, maintain, and retrieve data and reports from various automated law enforcement records systems.

Maintain case files in the records department and assist Police Department staff in obtaining necessary files.

Run and review receipt register at front desk daily and transport deposit to City Hall.

Receive firearm sales records, enter records into Michigan Criminal Justice Information Network (MiCJIN), file documents, send copies to the Lansing Firearms Unit.

Receives lab reports and attach to related reports.

Receives license to purchase a firearm, conducts federal, state, and local background check to determine applicant's eligibility to purchase and possess a firearm, notify applicants of application status.

Fingerprints public using traditional ink method.

Provide backup support at the front desk and train new staff in records management and front desk operations.

Compiles daily Community Policing Officer activities in Excel

Distribute incoming emails from Police Department Email inbox to appropriate personnel.

Notarize internal documents

Performs related duties as required.

Job Requirements

Associates degree with major course work in criminal justice, law enforcement, or related field required. An equivalent combination of education and related experience may be considered.

Minimum of two (2) years of administrative experience working in the public sector and/or for a law enforcement entity required.

Ability to obtain Notary Public within 6 months of hire

Maintain confidentiality of sensitive information and data encountered in the course of work.

Must have the ability to complete special training required to perform this position within six (6) months of being placed in position.

Possess and maintain a valid state of Michigan driver's license.

Ability to problem solve, execute tasks, and recommend solutions within the framework of established procedures, policies, and precedents ensuring compliance with department standards.

Ability to effectively and professionally communicate, both verbally and in written format with a variety of internal and external contacts.

Proficient working knowledge of Microsoft Office Products as well as the ability to become proficient in various law enforcement software and hardware applications.

Must possess excellent organizational skills, including the ability to accurately execute multiple projects simultaneously.

Ability to read, analyze, and interpret case reports.

Special Requirements Because of the confidential, sensitive nature of information handled, successful completion of an extensive background investigation is required. Must successfully pass Law Enforcement Information Network (LEIN) certification within six (6) months of being hired. Supplemental Information This work is sedentary in nature and requires little or no exertion of force; work has standard vision and hearing requirements; vocal communication is required to express detailed or important instructions to others accurately, loudly, and/or quickly; work has no exposure to environmental conditions; work is generally performed in a very quiet location (e.g. park train, storage, or file room). The City of Saginaw is committed to hiring individuals who are authorized to work in the United States. All applicants must provide proof of their eligibility to work in the U.S. as required by federal law. The City of Saginaw will not sponsor visas for employment. The City of Saginaw is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The City of Saginaw offers a competitive benefits package to full time employees.

• Blue Cross Blue Shield HealthCare with low bi-weekly employee premium contributions.
• Dental Insurance and Vision Plan; premium paid by the City
• MERS Hybrid Retirement Plan: 2 plans in one - Defined benefit plan with the investment choice of a defined contribution plan.
• Healthcare Savings Plan: Savings Plan to help you prepare for the costs of health care after you leave employment.
• Life Insurance
• 13 Paid Holidays
• PTO (Paid Time Off) days based on length of service; accrual can be up to 22 days during the first year of employment.
• Long/Short Term Disability Benefits
• Deferred Compensation Program: Voluntary 457 and Roth IRA
• Tuition Reimbursement Program and an Employee Assistance Program.

(Benefits are subject to change in accordance with collective bargaining agreements.) 01 Do you have 2 or more years of administrative experience working in the public sector and/or for a law enforcement entity?

• Yes
• No

02 Do you possess an Associate's Degree in criminal justice, law enforcement, or related field required?

• Yes
• No

03 Do you possess a valid State of Michigan Driver's License?

• Yes
• No

Required Question