Office Assistant III - Bexar County, TX : Job Details

Summary

Under general supervision, is responsible for general to complex clerical, reception, and office support duties; prepares complex reports; maintains computerized files; performs other related duties as required.

Duties and Responsibilities

* Establishes and maintains complex reports and filing systems utilizing Microsoft Word and Microsoft Excel

* Maintains departmental calendars through Microsoft Outlook

* Receives, sends, and distributes faxes and office correspondence electronically

* Processes deposit forms, requisitions, and/or distribution logs

* Prints, sorts, and issues a variety of checks, to include payroll distribution for the County

* Collects, receipts, and processes payments in form of cash or check using a computer cashiering system

* Enters, scans, files, and/or updates data utilizing spreadsheet and database applications

* Acts as office receptionist greeting and directing the general public and county staff

* Answers and routes telephone calls utilizing discretion and tact

* Responds to general and complex questions and office complaints

* Assists in maintaining supplies by checking stock to determine inventory, verifying receipt, and stocking items received

* Receive, sort and distribute mail

* Monitors office equipment operation, troubleshooting failures and calling for repairs

* May supervise, lead or train administrative or clerical support personnel

* Performs related duties as required

Minimum Qualifications

* Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience

* Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures

* Skill in operating a personal computer, scanner, and other office equipment

* Ability to accurately enter data and file information; ability to work independently and meet deadlines; ability to organize, compile, and record information accurately

* Ability to multitask and handle heavy traffic at the reception desk along with a heavy volume of phone calls at times

* Ability to establish and maintain professional working relationships with co-workers, County employees and the general public

* Must secure and maintain a favorable background investigation and clearance

* Must clear a pre-employment physical and a pre-employment drug screen test

* May occasionally be required to work more than 40 hours during the workweek

Working Conditions and Physical Demands:

* Constantly working in indoor conditions

* Occasionally moves items weighing up to 10-15 pounds

* Occasionally moves about the office

* Frequently communicates with others

* Must be able to exchange accurate information

* Have a positive and poised demeanor

* Constantly operates a computer and other office productivity machinery

* Positions self to perform essential functions

* Must be able to remain in a sedentary position for long time periods

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone: 210-###-####.

EQUAL OPPORTUNITY EMPLOYER

BexarCounty is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enableindividualswith disabilities to perform the essential functions.