Office Assistant III - Schoolcraft College : Job Details

Posting Details

Posting Detail Information

Posting Number SFA552P Open Date 08/08/2024 Close Date Open Until Filled Yes Special Instructions to Applicants

Position Information

Job Title Office Assistant III Status Full Time FTE 1 Classification Title Office Professional Grade 7 Job Summary

The Office Assistant III is responsible for clerical duties for the appropriate area, using independent judgment and multitasking skills, concerning procedures to be followed and objectives to be achieved.

The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.

Required Qualifications

* Associate degree in related field.

* Three (3) years of clerical experience.

* Excellent customer service skills.

* Ability to multitask and be flexible within the work environment.

* General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.

* Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.

* Working knowledge and proficiency with Microsoft Word and Excel.

Preferred Qualifications Physical Demands

Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.

* Writing Skills: Ability to write reports, business correspondence, and procedure manuals.

* Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.

* Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.

* Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

* Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.

* Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10 lbs.

* Noise Level: The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours 40 Salary Per Schoolcraft Assoc. of Office Professionals Contract

Job Duties

Job Duty Name 1 Description of Job Duty

Uses analytical skills to triage phone and in-person student inquiries.

Essential Duty? Yes Percentage Of Time Job Duty Name 2 Description of Job Duty

Oversees the on-campus recruitment visits from four-year colleges and universities.

Essential Duty? Yes Percentage Of Time Job Duty Name 3 Description of Job Duty

Refers students to appropriate personnel as necessary.

Essential Duty? Yes Percentage Of Time Job Duty Name 4 Description of Job Duty

Compiles reports from existing records (Colleague, SARS) as required.

Essential Duty? Yes Percentage Of Time Job Duty Name 5 Description of Job Duty

Creates and monitors staff schedules using SARS scheduling software system.

Essential Duty? Yes Percentage Of Time Job Duty Name 6 Description of Job Duty

Screens mail and orders supplies.

Essential Duty? Yes Percentage Of Time Job Duty Name 7 Description of Job Duty

Assists in compiling and organizing data to be used in student text campaigns. Imports and maps data into SARS messaging software to run text campaigns.

Essential Duty? Yes Percentage Of Time Job Duty Name 8 Description of Job Duty

Assists in reviewing applications and interviewing candidates for open clerk positions within department.

Essential Duty? Yes Percentage Of Time Job Duty Name 9 Description of Job Duty

Schedules training and serves as lead trainer for new clerks.

Essential Duty? Yes Percentage Of Time Job Duty Name 10 Description of Job Duty

Monitors email sent to front desk mailbox ensuring that documentation sent by students is complete and that students are prepared to schedule advising appointments.

Essential Duty? Yes Percentage Of Time Job Duty Name 11 Description of Job Duty

Promotes 4 year advisor visits through Schoolcraft.edu/transfer, building signage and student run newspaper.

Essential Duty? Yes Percentage Of Time Job Duty Name 12 Description of Job Duty

Prepares the 4-Year advising office area with sign-in sheet and specific school information.

Essential Duty? Yes Percentage Of Time Job Duty Name 13 Description of Job Duty

Operates standard office machines and software.

Essential Duty? Yes Percentage Of Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Do you possess an Associate's Degree?

* Yes

* No

* * Do you have at least three (3) years of clerical related experience?

* Yes

* No

Documents Needed To Apply

Required Documents

* Resume

* Cover Letter

* Transcript 1

Optional Documents

* Other 1

* Other 2

* Other 3

18600 Haggerty Road Livonia MI 48152