Office Assistant - Ultimate Staffing : Job Details

Job Overview:

As an Entry-Level Administrative Assistant, you will play a key role in supporting day-to-day office functions. You will assist with various administrative tasks, contribute to office efficiency, and ensure a positive and productive work environment. This is an excellent opportunity for someone looking to start their career in office administration.

Key Responsibilities:

• Office Management: Greet visitors, answer phone calls, and handle general inquiries with professionalism and courtesy.
• Administrative Support: Perform general clerical duties, including filing, data entry, and document management.
• Scheduling: Assist with scheduling appointments, meetings, and conferences; manage calendars and coordinate logistics.
• Communication: Draft, proofread, and distribute internal and external correspondence, including emails and memos.
• Record Keeping: Maintain accurate records and files, ensuring all documents are organized and easily accessible.
• Supplies Management: Monitor office supplies inventory and place orders as needed to maintain stock levels.
• Support Tasks: Provide support to various departments as needed, including preparing reports and assisting with special projects.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.