Office Assistant - The City of Everett : Job Details

| Everett, WA |Everett, WA| Full-time |Full-time| $4,043 - $4,910 a month |$4,043 - $4,910 a month| 14 hours ago | 14 hours ago |14 hours ago| Nature of Work The City of Everett is accepting applications on an open/competitive basis for the Civil Service examination process for OFFICE ASSISTANT. There is currently one vacancy in the Motor Vehicle department. About the Job Perform receptionist and responsible clerical and office support work requiring a basic knowledge of and experience with office operations, procedures, practices, systems and equipment. The work involves clerical and office support work of a regular and recurring nature following specific and well established policies, procedures and standards. Duties may vary in nature according to different work environments. Individuals in this class carry out routine assignments independently once procedures and policies are learned, and are responsible for their own work product and maintaining high quality standards. Emphasis is on applying a basic understanding of general office operations and procedures and significant deviations are referred to a supervisor or employee of a higher classification who is normally available to advise or assist as necessary. Employees must have the ability to use good judgment and are responsible for determining the correct way to handle a variety of different situations. Responsibility is mainly for own assigned work load, but may also be assigned to assist new or temporary employees. The work is reviewed in progress and upon completion for thoroughness, accuracy, timeliness and compliance with regulations, policies and procedures. For a full description of this position, please see the class specification on the City's website. Why Everett? Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth and value work-life balance. The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a diverse range of backgrounds. We are committed to creating and supporting an inclusive and welcoming environment for all employees. The City provides excellent benefits, including medical, dental, vision, a retirement pension through Washington State Department of Retirement Systems, and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year. For more information on benefits for this position, click here: AFSCME Benefit Guide About the City Located 25 miles north of Seattle and nestled between Port Gardner Bay and the Snohomish River, Everett is the largest city in Snohomish County. At a population of more than 112,000, Everett is a small, big city in the heart of the Pacific Northwest. Our community is experienced extensive development on our waterfront and historic downtown with a vibrant arts culture, music scene, innovated dining, breweries, and much more. Pick your choice of recreation activity in the mountains or water and we have it. We are home to Everett Silvertips Hockey Club and the AquaSox minor-league baseball team. This is an exciting chapter in Everett's story, and you can be a part of it! Learn more about Everett's exciting future! ILLUSTRATIVE EXAMPLES OF WORK Process materials such as forms, applications, records, or documents where specific procedural requirements must be met and a good understanding of applicable guidelines is necessary. Type correspondence, memoranda, reports, requisitions, forms and other documents; compose letters independently or from instructions requesting or providing information; proofread and edit written materials as required; enter data and generate letters, records and reports. Provide information and services to other departments and personnel, various outside agencies or organizations and the general public. Explain programs, activities, policies and procedures within scope of authority; provide information of a general or limited technical nature. Schedule facilities, events and staff utilizing appropriate methods according to different work environments or specialty areas. Perform receptionist duties such as receive calls, greet visitors and provide information and assistance by routing calls to appropriate individuals or departments, taking messages and responding to routine inquiries. Develop, maintain and update accurate manual or computerized recordkeeping systems. File, maintain and search a variety of records and documents. Provide documents and records and information according to well-defined procedures. Prepare records and documents for filing, archiving and/or microfilming. Operate computers and standard office equipment such as typewriters, calculators, fax machines, copiers, Dictaphones, telephones, multi-line phone systems and copiers. Operate numerous software programs with proficiency, including word processing, data management and spreadsheet applications. Maintain simple bookkeeping, financial and statistical records where no technical accounting knowledge is needed and following well established procedures. Initiate completion of regularly recurring reports and standard form letters. Maintain accumulative records, making periodic audits as necessary. Receive and receipt various payments, fees, fines and codes for automated data entry or further clerical processing. Process and distribute incoming and outgoing mail according to established procedures. MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS Successful completion of course work or training in modern office principles and practices which include formal computer training, AND At least one year general office support experience which included public contact and required utilization of computers; OR Any equivalent combination which provides the required knowledge, skills and abilities. HOW TO APPLY Application materials may be accessed via All applicants are required to complete and submit the following: The standard City of Everett Application Form. Responses to the Supplemental Questionnaire for OFFICE ASSISTANT. Applications must be submitted through the City's online application system by 5:00 p.m. on June 12, 2023 to be considered. LATE, INCOMPLETE, FAXED, OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED. EXAMINATION STEPS The Supplemental Questionnaire is part of the application (weighed 30%). Answers must be detailed and will be blind rated. Responses to the supplemental questionnaire will be individually reviewed and evaluated (weighted 30%). Top-scoring applicants will be called to an oral panel interview (weighted 70%), tentatively scheduled for June 22, 2023. All vacancies in this job class will be filled from the ranked Civil Service register established from the examination process for 12 months. IMPORTANT NOTES A passing grade of 70.00 or higher is required on all parts of the screening process for placement on the ranked Civil Service eligible register. The examination process is designed to sample and measure the requisite knowledge, skills, and abilities. Applicants claiming veterans' preference points in accordance with RCW 41.04.010 as amended and meeting eligibility criteria must submit form DD214 or other official military separation documentation that clearly indicates an honorable discharge from military service on or before the date filing closes. Extensive background checks will be conducted. New hires begin employment at the first step of the salary range. This job classification is represented by Everett Municipal Employees Local 113, AFSCME. Filing Opens: May 26, 2023 Filing Closes: June 12, 2023 Open/Competitive A230xx.