OFFICE ASSISTANT - Rutgers University : Job Details

Position Details

Position Information

Recruitment/Posting Title Office Assistant Posting Number 24TM0309 Department SAS - English Writing Program Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduateexperience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.

SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Office Assistant for the English Writing Program department within the School of Arts & Sciences. Under the general guidance of the Writing Program (including all affiliated units) administrative staff, Business Manager Supervisor, Director of Finance & Operations, and Faculty Leadership, the Office Assistant performs business, administrative and secretarial duties.

Among the key duties of this position are the following:

* Supports daily administrative operations of the Writing Program and affiliated units including but not limited to assisting in maintaining office equipment and supplies, unlocking and locking department offices and space, and liaising with federal work-study student workers on different administrative activities.

* Answers phone calls and email queries, provides administrative support to faculty, students and staff of the department.

* Supports the business activities of the Writing Program and all affiliated units including but not limited to procurement, payroll processing, accounts receivables, creating billing structures and invoicing, collection and processing payments.

* Assists Faculty Leadership, Staff and the Business Manager Supervisor on other duties as needed to support the Writing Program and all affiliated units.

Position Status Part Time Hours Per Week 19..5 Daily Work Shift Work Arrangement

* This position requires a fully on-site work arrangement.

FLSA Nonexempt Position Salary $20 - $23 per Hour Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses Preferred Qualifications

* Computer literate and proficient in Microsoft Suite.

Required Knowledge, Skills, and Abilities

* Complete work consistent with a basic understanding of the mission, vision, and goals of the Writing Program.

* Performs professional work that requires knowledge of general administrative/office support practices and the basic application and use of concepts, approaches, and terminology of unit administration.

* Must be able to meet deadlines and have strong attention to detail.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 07/22/2024 Posting Close Date 10/24/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience?

* Yes

* No

* * Have you worked with students in any professional capacity (supervising, mentoring, advising, etc.)?

* Yes

* No

* * Have you worked in a diverse and multilingual environment?

* Yes

* No

Applicant Documents

Required Documents

* Resume/CV

* Cover Letter/Letter of Application

* List of Professional References (contact Info)

Optional Documents