Office Assistant - Compotech : Job Details

Job Type Full-timeDescriptionTitle: Office AssistantDepartment: Human ResourcesReports To: Human Resources ManagerSummary:The Office Assistant will perform variety of administrative and support tasks, including managing front door reception, greeting visitors, and handling incoming mail and deliveries. The office assistant position will include scheduling appointments, arranging travel, relaying messages, scheduling building maintenance, and maintaining office equipment and supplies. This role will also involve compiling and organizing employee records, assisting with onboarding new employees, supporting benefit inquiries and enrollments, and aiding in hiring processes. Additionally, the Office Assistant will help to ensures adherence to organizational standards and HR policies, supports HR training programs, plans employee recognition events, generates reports, and performs other duties as assigned by management.Role and Responsibilities

• Perform duties related to reception; greet visitors, sort and deliver incoming mail and deliveries, schedule appointments, arrange travel, and relay messages.
• Support building maintenance contract (lease, AC, heating) to ensure building well being.
• UPS/ USPS/ FEDEX/ Bank runs (do not feel as though this should be on here. Why do we go to UPS, USPS, FedEx? These all have pick up services and come to our building daily. How often are Bank runs done? )
• Maintain office equipment and supplies, replace equipment, and order supplies when necessary.
• Compile and organize personnel records not stored electronically.
• Help to facilitate new employee orientation by welcoming new employees, giving facility tours and showing employees to new supervisors.
• Assist employees with benefit-related inquiries and help process benefit enrollments/terminations
• Assist with hiring, recruiting, vetting candidates, and scheduling interviews
• Help to audit weekly payroll to ensure compliance
• Ensure compliance with organization standards and HR policies and procedures
• Support HR-related training programs and workshops
• Plan employee recognition events, such as holiday parties or annual away days
• Generate reports
• Other duties as required by management.

Qualifications

• H.S. Diploma or equivalent, prefer associate degree in business management / HR.
• 1-3 years of relevant experience preferred.
• Strong computer skills with strong proficiency in Microsoft Office
• Excellent verbal and written communication skills
• Must be a US Citizen