Office Assistant - Software Galaxy Systems : Job Details

Detailed Job Description:

Title:

Office Assistant

Location:

Ronkonkoma, NY. 11779

Duration:

3 Months (Possibilities of extension)

Pay rate:

$25/Hr on W2 (No Paid Holiday or Sick leave).

Work authorization:

US Citizen/Green Card/EAD

Shift:

8:15AM to 4:15PM, M-F

FLR 1 STE1 Stationed in Reception area in the interior Lobby.

Position Purpose:

Reception and Administrative Support including welcoming and directing guests, telephone communication management, receive, screen and direct incoming telephone calls, and document same.

Scope Essential Job Duties:

Daily support includes attendance notifications, effective communication and teamwork within our unit (i.e. direct supervisor, colleagues, and internal divisions, accounts Payable, Pharmacy/Labs, and Insurance, etc. for daily.

Receive, handle, and sort mail, bids, quotes, IFB's, RFQ's, RFP's, etc. deliveries in an audit compliant manner.

Assorted departmental procurement/purchasing support including uploading purchase orders, unit of measure corrections, and verifying PO change notices as per buyers input.

Address Emergency Order notifications for critical emergency orders submitted from hospital users.

Support assigned Data Management support functions.

Review/track calendar for bids and conference room reservation access.

Utilize electronic platforms like Lawson, SUNY Financials, Streamline Verify, Microsoft Office and Excel.

Receive incoming inventory, support supply of office stock and copy machine supplies and maintenance.

Address Special Projects for MWBE / SDVOB and Contract Regulatory as assigned and directed.