Salary: $22.43 - $27.26 HourlyLocation : Pittsburg, CAJob Type: Part Time RegularJob Number: 485Department: RecreationDivision: Senior CenterOpening Date: 01/13/2025Closing Date: 1/24/2025 5:00 PM PacificPosition Information The City of Pittsburg is seeking a part-time Office Assistant for the Recreation Department's Senior Center.The Office Assistant performs a wide variety of routine and less complex tasks and duties under immediate supervision including typing of forms, memoranda, correspondence, reports; assists callers and visitors by supplying information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents; learns policies, procedures and work methods associated with assigned duties; and performs other duties as required.The Office Assistant vacancy at the Senior Center is a part-time position (30 hours per week and included full health benefits). Those duties include providing front counter office support and customer service experience such as answering phones, data entry on a computer, providing information regarding recreational services in a courteous and responsive time frame, filing, booking appointments, some basic accounting duties, and other related work. The ideal candidate will possess an understanding of the aging process and love working with seniors including assisting with setting up parties/events.Ideal Candidate for Office Assistant
- Demonstrates a welcoming attitude and a commitment to serving the community.
- Great interpersonal skills; demonstrates patience, empathy, and the ability to interact positively with older adults.
- Excellent customer service skills on the phone, in person, and in writing.
- Strong attention to detail and good multitasking abilities.
- Demonstrates excellent written and verbal communication skills.
- Great mathematical skills.
- Works effectively with staff, volunteers, and program participants
- Proactively identifies and addresses challenges in a calm and efficient manner
- Relevant Microsoft office/computer skills to use a variety of equipment such as computers, fax, and software programs.
- Bilingual in Spanish is a plus.
- CPR and AED ability and certification is desirable.
- Prior experience working in a senior center, community center, or similar environment.
About the Recreation DepartmentThe Recreation Department provides programs and services that enhance the quality of life for the Pittsburg community through the following:
- Youth and Young Adult Services: variety of programs for youth and young adults including job readiness, employment opportunities, wellness, and arts and community.
- Sports: variety of recreation sports leagues, camps and clinics for youth and adults and responsible for field rentals and usage.
- Small World Park: daily operations of children's amusement park that is open weekends only in the spring/fall and four days a week during the summer.
- Aquatics: operation of aquatic center including recreation and lap swim, classes, and programs and rentals.
- Senior Center: various activities and programs for residents, ages 50+ to include exercise programs, financial counseling, crafts, special excursions, health management, social events, meals, and wellness.
The Marina Community Center located in downtown Pittsburg provides a hub for Recreation staff and community partners and offers indoor programs and activities for youth, families, and all residents.About PittsburgThe City of Pittsburg is a culturally rich and diverse community of over 76,000 residents and expected to grow to 90,000 in the next 20 years. Pittsburg is located in the Bay Area Region of Northern California and is perfectly situated for easy access to San Francisco, Napa Valley, Sacramento, the foothills of the Sierra Nevada Mountains, and Lake Tahoe. Pittsburg City Hall is also conveniently located a short walk from the Pittsburg Center Station of the Bay Area Rapid Transit System (BART), making a commute from cities throughout the Bay Area very easy. Pittsburg has waterfront homes, a performing arts theater, a variety of seasonal events, an extensive park system, a large public-school system, and a variety of shopping centers. The recently renovated Marina is also an ideal place to visit and is located within steps of the Old Town shopping district and downtown living, with nearly 600 boat slips, a free public boat launch, fuel dock, caf, bait shop, and the Pittsburg Yacht Club. Pittsburg has featured such events as the Seafood and Music Festival, car shows, movies in the park, kayaking, and fishing derbies. With its commitment to a quality community environment, Pittsburg is an ideal city in which to live, work and recreate. The City of Pittsburg is a full-service city following the council-manager form of government. The City has approximately 300 full time employees and at times, up to 350 employees total (depending on the season). Pittsburg is currently organized into the following departments: City Management, Community and Economic Development (Building, Economic Development, Code Enforcement, and Planning), Community Services (Housing Authority, Pittsburg Power Company, and the Successor Agency to the former Redevelopment Agency, CDBG/Housing Rehabilitation, Environmental Services, Waterfront Administration, and Property Management), Recreation, Human Resources, Finance, Police, and Public Works (Engineering, Operations/Maintenance, Utilities, Facilities, Parks, and Water Treatment). A competitive benefits package for regular employees include, CALPERS retirement, medical/dental/vision insurance, paid life insurance, retirement health saving account, deferred compensation plan with employer match, paid time off, tuition reimbursement, wellness activities, employee assistance program, employee development courses, and career learning opportunities. Check out Pittsburg's Facebook Page to see more about what the City offers: Join Team Pittsburg to do meaningful work that will shape the community and make a positive difference Examples of Duties Duties include, but are not limited to:•Performs general clerical duties related to assigned functional area; sorts and distributes mail received by departmental staff.•Demonstrates understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner; assists the public in filling out forms, supplying information concerning fees, permits, legal requirements, procedures and services provided by City departments.•Uses personal computer to enter, prepare and proofread drafts, labels, forms, envelopes and a variety of documents including general correspondence, reports, memos, fliers and statistical charts from rough drafts, recordings or verbal instructions; operates other automated office equipment.•Compiles and maintains records and prepares statistical reports; maintains centralized division/department records and files; inputs, updates and retrieves data such as mailing lists, registrations; designs and develops flyers and brochures.•Determines proper spelling, and grammar; develops proper formats for forms, charts and reports; edits and reviews documents; prints final documents and distributes.•Maintains employee time cards, petty cash, daily cash, daily revenue records and performs a variety of general accounting operations.•Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public. personnel.•Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public. QualificationsQUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:Education: A high school diploma or G.E.D. equivalent. Experience: Six months of full-time (or equivalent) office or customer service experience. Completion of related coursework from an adult education center, community college, or university may be substituted for the required experience. License/Certificate: Possession of, or ability to obtain, a valid class C California driver's license may be required depending on assignment. Possess and maintain proof of auto liability insurance.Other Requirements: Physically and mentally capable of performing the functions of the job, including but not limited to those summarized in Typical Tasks.Qualified applicants must also possess:Knowledge of: Modern office methods and equipment including a computer, facsimile and recording devices; correct English usage including spelling, grammar, punctuation, editing and vocabulary; customer service principles; standard business mathematics; record keeping, and filing methods.Ability to: Operate standard office equipment; ability to type at a rate of at least 40 net words per minute; proofread typed material; learn and use departmental computer system; compose routine correspondence from brief instructions; make mathematical calculations; maintain data and information; understand and follow both oral and written instruction; communicate clearly and concisely, both orally and in writing; ability to maintain a variety of tasks simultaneously; and establish and maintain effective work relationships.Selection ProcessApplications may be submitted online at The City of Pittsburg utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Although, a resume and cover letter provide helpful added detail in reviewing qualifications, the job application may be rejected if the sections are considered to be incomplete. You will be notified of the next steps in the process via email! In the meantime, Let's stay in touch through social media. Follow us on LinkedIn, Instagram and Facebook. What Happens Next?
- We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
- Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.
- All offers of employment are conditional and new hires are subject to complete a pre-employment background screening that will consist of reference checks, livescan/fingerprint check and a civil check. Some positions require a medical examination, psychological examination, credit check, polygraph, drug testing, and full background investigation depending on the job characteristics. All new hires are required to show that they are eligible to work in the United States. All of these processes must be successfully completed before employment begins.
- The final phase of the selection process is the probationary period, which in most cases is twelve months.
Reasonable Accommodations:The City of Pittsburg is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies and practices. The City of Pittsburg Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date.Regular employees receive benefits. For benefit information please review the or 01 Your supplemental questionnaire will be reviewed to determine your qualifications for the position. The questions are designed to gain specific information regarding your experience. Supplemental responses that correspond to your work history should correlate with your employment application. Please provide concise and detailed information to each question, failure to complete all of the questions or incomplete responses may result in disqualification. Do not answer any question with see resume and if you do not have any experience and/or education in a given area type n/a .
02 Please list employer(s) where experience was gained related to office clerical/administrative support: 03 Describe any experience you have in dealing with customers/members of the public (face-to-face and over the phone) and exchanging or verifying information. 04 Describe any experience you possess handling cash/credit card transactions. (Include employer's name and years and months in response) 05 Why are you interested in working for the Recreation Department? 06 Do you possess CPR certification from the American Red Cross?
07 Do you possess First Aid certification from the American Red Cross?
Required Question
