OFFICE ASSISTANT (TYPING) - State of California : Job Details

Job Description and Duties

The receptionist is the first-line of communication for the Area office. Answer incoming calls for Area personnel. The receptionist maintains an accurate accounting of the Area staff location and availability. Screen incoming telephone calls courteously and professionally from the public, other Area offices and allied agencies. If the Area personnel is not available, transfer caller to voice mail; take written message or e-mail to Area personnel. The receptionist is required to greet and assist visitors at the reception counter directing them to the proper Area personnel. Provide information to the public at the front counter related to courts, allied law enforcement agencies and Department of Motor Vehicles. Provide information to allied law enforcement agencies, allied state agencies, Attorney's, Department employees and the parties inquiring about collision reports. Sale collision report, publication and miscellaneous sale, write counter receipt (CHP251) for the party of interest at the front counter. Disseminate in-coming fax to appropriate Area personnel. Public Records Act (PRA). Print arrest log from Area Information System (AIS) every Wednesday and fax to participating vendors. Maintain and update Public Records Act Log. Prepare and process quarterly Area Public Records Act request log to Division Office. File and maintain Notice of Correction/ Proof of Service (CHP411), Notice to Defendant/Proof of Service (CHP239) and destroy once they meet the retention period. Utilizes the Area Information System (AIS) and California Automated Reporting System (CARS) to locate traffic collision reports for the party of interest, Attorney's and CAL Trans (DOT).

You will find additional information about the job in the Duty Statement.

Working Conditions

Must work in office located in the Los Angeles County, San Fernando Valley, from Monday to Friday 8:00 am to 5:00 pm, except state holidays.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

* OFFICE ASSISTANT (TYPING)

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-454901

Position #(s):

388-###-####-019

Working Title:

Receptionist

Classification:

OFFICE ASSISTANT (TYPING)

$3,178.00 - $3,979.00 A

$3,446.00 - $4,316.00 B

# of Positions:

1

Work Location:

Los Angeles County

Telework:

In Office

Job Type:

Permanent, Full Time

Work Shift:

8AM to 5PM

Work Week:

Monday - Friday

Department Information

California Highway Patrol

West Valley Area

5825 De Soto Avenue

Woodland Hills, CA 91367

The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.

Department Website:

Special Requirements

* The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

* The position(s) require(s) a Background Investigation be cleared prior to being hired.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/9/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol

N/A

Attn: Patricia Gutierrez

097/Classification & Hiring

P.O. Box 942898

Sacramento, CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol

CHP-C&H-Physical Address

Classification and Hiring

601 North 7th Street

Sacramento, CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional. It may be included, but is not required.

* Criminal Record Supplemental Questionnaire

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Well organized with attention to detail; ability to multi-task; ability to follow written and oral instructions; strong interpersonal and communication skills; ability to work independently; excellent attendance; computer skills.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website:

Human Resources Contact:

Patricia Gutierrez

(916) ###-####

Hiring Unit Contact:

Joy Zinto

(818) ###-####

[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Equal Opportunity and Access Section

(916) ###-####

[email protected]

California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-454901) and/or position number 388-###-####-019 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Other

Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Please visit the link below to search for an examination.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.