OFFICE ASSOCIATE - State of Illinois : Job Details

Job Requisition ID: 42770

Opening Date: 11/14/2024

Closing Date/Time: 11/27/2024

Agency: Department of Human Services

Class Title: OFFICE ASSOCIATE - 30015

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Salary: $3,852 - $5,256 per month ($46,224 - $63,072 per year)

Job Type: Salaried

Category: Full Time

County: Kane

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 42770

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire an Office Associate for the Elgin Mental Health Center located in Elgin, Illinois. This position will perform a variety of complex and responsible clerical duties, including keyboarding, record-keeping and maintaining detailed documentation for both intra-facility and community-based medical clinics. The role also involves generating reports, managing clinical records and assisting with administrative tasks to ensure the efficient operation of Medical Services at Elgin Mental Health Center.

Essential Functions

* Performs a variety of complex and responsible clerical duties related to intra-facility and external, contractual and non-contractual medical clinics as well as Employee Health Programs

* Assigns and schedules patients for various clinics.

* Prepares and processes paperwork required for all clinic visits whether they are within the facility, another State facility or an outside hospital or infirmary.

* Maintains filing and tickler system for both patient and staff information.

* Utilizes electronic data base to manage records for the Medical Services programs, ensuring the accuracy and accessibility of information.

* Manages appointment scheduling and visitor coordination.

* Provides clerical support across the Medical Services Program and serves as a backup for co-workers when needed.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of related office experience.

* Requires the ability to keyboard accurately at 35 wpm.

Conditions of Employment

* Requires the ability to utilize office equipment, including personal computers and perform routine maintenance.

* Requires ability to pass the IDHS background check.

* Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

* All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am - 4:00pm, Monday-Friday, 30-minute unpaid lunch

Work Location: 750 S State St, Elgin, Illinois, 60123

Division of Mental Health

Elgin Mental Health Center

Civil Nursing Program

Agency Contact: [email protected]

Posting Group: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

* A Pension Program

* Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

* 3 Paid Personal Business Days annually

* 12 Paid Sick Days annually (Sick days carry over from year to year)

* 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

* 13 Paid Holidays annually, 14 on even numbered years

* Flexible Work Schedules (when available dependent upon position)

* 12 Weeks Paid Parental Leave

* Deferred Compensation Program - A supplemental retirement plan

* Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

* Federal Public Service Loan Forgiveness Program eligibility

* GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

* 5% Salary Differential for Bilingual Positions

* Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

* [email protected]

* [email protected]

Nearest Major Market: Elgin

Nearest Secondary Market: Chicago