Office Associate - Mississippi State University : Job Details

Apply now Job no: 508513 Position type: Full-Time 12-Month Department: 012102 - Human Sciences- Early Childhood Location: Oktibbeha County Categories: Support Staff, Head Start Positions Position Open Date: Nov 5 2024 Position Function:Perform a variety of basic to complex office support and/or secretarial duties for the MS Child Care Resource and Referral, which require a range of skills and knowledge of organizational policies and procedures.Anticipated Appointment Date: December 2024.Essential Duties and Responsibilities:Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: enter data, draft, edit, revise, and print letters, tables, reports, and other materials.May greet and direct visitors, when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.May answer telephone, route calls, take messages, and provide general information.Organize, catalog, and maintain the educational learning materials and resources.Responsible for keeping resource library and all materials neat and clean.Performs a range of staff and/or operational support activities; may serve as liaison with other departments on basic administrative and/or operational matters.May establish, maintain, and update files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.May sort, screen, and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.May arrange meetings and conferences, schedules interviews and appointments, and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.May order, stock, and distribute office supplies.Performs basic, routine bookkeeping functions which may involve simple billing and cash receipt activities.Performs miscellaneous job-related duties as assigned.Responsible to:- Director- Project Director- Project Manager- Area CoordinatorMinimum Qualifications:Education: High school diploma or GED.Experience: Two (2) years' experience directly related to the duties and responsibilities specified.Substitution: An equivalent combination of related education and related experience may be considered for this position.Knowledge, Skills, and Abilities:Organizing and coordinating skills.Ability to maintain confidentiality of records and information.Ability to perform simple accounting procedures.Ability to understand and follow specific instructions and procedures.Receptionist skills.Ability to maintain calendars and schedule appointments.Ability to create, compose, and edit written materials.Knowledge of supplies, equipment, and/or services ordering and inventory control.Skill in the use of operating basic office equipment.Records maintenance skills.Word processing and/or data entry skills.Ability to communicate effectively, both orally and in writing.Working Conditions and Physical Effort:Irregular hours can be anticipated, including nights and weekends.Work is normally performed in a typical interior/office work environment.Frequent - Externally imposed deadlines set and revised beyond one's control; interruptions influence priorities; difficult to anticipate nature and volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position.Job frequently requires standing, stooping/kneeling/crouching/crawling, and lifting up to 20 pounds.Vision requirements: Ability to see information in print and/or electronically.All applicants MUST apply online at to be considered for this position.The following documents and information are required for application:â ¢ Cover Letterâ ¢ Resumeâ ¢ Contact information for at least three professional referencesScreening Date: Position is contingent upon continued availability of funding.Equal Employment Opportunity Statement:MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.What do I do if I need an accommodation?In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) ###-#### or . If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) ###-#### or . Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.Advertised: Nov 05 2024 Central Standard TimeApplications close:Mississippi - Not located on main campus#J-18808-Ljbffr