Office Associate, Opt 2 - State of Illinois : Job Details

Agency: Department of Children and Family Services

Class Title: OFFICE ASSOCIATE - 30015 - Anna

Skill Option: Keyboarding

Bilingual Option: None

Closing Date/Time: 01/08/2025

Salary: $3,852 - $5,046 (Anticipated Starting Salary $3,852/mo Step 1b)

Job Type: Salaried

Category: Full Time

County: Union

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43620

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Families Services is seeking an organized, professional, and energetic individual to serve as Team Clerical. Under Direction, this position will perform complex, specialized clerical services for a team of supervisors and professional child welfare or child protection staff. The position will answer phones, greet visitors, maintain files, and perform general clerical functions. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join or innovative team to help make a positive difference int eh lives of the children and families of Illinois.

Essential Functions

* Serves as Team Clerical

* Answers incoming phone calls and greets visitors

* Establishes and maintains case files

* Completes and keyboards travel vouchers from handwritten materials, calculates and reviews to ensure accuracy, and returns to workers for review and signature

* Provides clerical office support as a secretary to the team supervisors and professional staff

* Orients professional and other clerical staff regarding Departmental rules and office procedures

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school

* Requires 2 years of office experience

* Requires ability to keyboard accurately at 45 wpm

Conditions of Employment

Requires ability to pass a background check.

Work Hours: M-F 8:30am to 5pm

Work Location: 108 Denny Dr, Anna, Illinois, 62906

Supervisor: Marci Malnar

Name: Zack Booher

E-mail: [email protected]

Posting Group: Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

* [email protected]

* [email protected]

Nearest Major Market: Carbondale