Office/Clerical Lead - University of Georgia : Job Details

Office/Clerical Lead Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link. Bookmark this Posting |Print Preview |Apply for this Job Posting Details Posting Details Posting Number S12184P Working Title Office/Clerical Lead Department VetMed-Research & Graduate Aff About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia s oldest, most comprehensive, and most diversified institution of higher education ( ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community . College/Unit/Department website www.vet.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information 8:00am 5:00pm Advertised Salary Commensurate with Experience Posting Date 06/04/2024 Open until filled Yes Closing Date Proposed Starting Date 07/08/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Position Information Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary The position will serve as the Office/Clerical Lead and primary point of contact for units within the College of Veterinary Medicine Dean s and Associate Dean s for Research and Faculty and Graduate Affairs Offices. Operational duties will include greeting visitors to the suite; management of the front desk services, telephone lines, mail Dean and Associate Dean; providing back up support to the Suite s other assistants; and providing other office support within the two offices as needed, e.g., Faculty Affairs, VMES publication, Bulldog Support Network. Because this position works with a variety of stakeholders and manages multiple projects, an exceptional degree of professionalism and confidentiality is expected. Knowledge, Skills, Abilities and/or Competencies Ability to work both independently and as a member of a teamEffective professional communication skills, both oral and writtenCustomer service oriented, demonstrating initiative to assist othersDiscretion and ability to maintain confidentialityOrganized and detail oriented in implementing practices and proceduresDemonstrated ability to use Microsoft Office programsDemonstrated ability to learn new platforms and improve skill setsPhysical Demands Work is performed in a standard office environment and involves sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Assist with VMES publication development. Set-up new startup funding information for new faculty. Percentage of time 25 Duties/Responsibilities Assist with GVSP Program, scheduling room, set up orientation events. Maintain ELC . Help prepare the Steeve Gigu re Science of Veterinary Medicine Symposium. Percentage of time 25 Duties/Responsibilities Assist with scheduling, planning, and managing graduate affairs events. Assist with scheduling room for courses each semester, setting up surveys in Qualtrics, gathering data on Qualtrics for program outcomes assessments, scheduling Graduate Affairs Committee meetings, help with ORFGA competitive research grants. Percentage of time 25 Duties/Responsibilities Assist Assistant Dean of Faculty Affairs with scheduling and planning yearly events. Percentage of time 15 Duties/Responsibilities Provide support of activities related to the Dean and Associate Dean for Research and Faculty and Graduate Affairs by working within a team of staff associated with both offices. Duties and responsibilities will include management of the front desk services, telephone lines, and mail. Keep track of statistics of various programs attendance/participation. Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Sylvene Gaines Recruitment Contact Email [email protected] Recruitment Contact Phone 706####### Posting Specific Questions Required fields are indicated with an asterisk (*).Applicant Documents Required Documents Resume/CVCover LetterList of References with Contact InformationOptional Documents #J-18808-Ljbffr