Office Coordinator II - Georgia College & State University : Job Details

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Office Coordinator II position provides comprehensive administrative support to the Chief Human Resources Officer (CHRO) while managing operations for the Office of Human Resources. This position is also responsible for the day-to-day operational logistics of the Office of Human Resources. This position serves as the administrative contact and liaison for internal and external office constituencies. The Office Coordinator II works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates Chief Human Resources Officer (CHRO) on the status of day-to-day operations and urgent issues. Supervises the work of temporary support staff, casual labor and student workers as assigned.

Responsibilities

Executive Support - 40

Provides administrative support to the Chief Human Resources Officer (CHRO) including, but not limited to the following: Manages department budget, prepares budget projections for operational and staffing needs, and processes funding requests and purchases. Manages CHRO's calendar, including scheduling meetings, coordinating with multiple stakeholders. Prepares materials for meeting, committees, and presentations. Drafts correspondences and campus announcements. Manages travel arrangements and processes expense reports. Handles confidential correspondence and documents. Assists with projects and initiatives.

Coordinating - 30

Serves as first point of contact for the Office of Human Resources; assists with the identification and resolution of customer questions and concerns; answers multi-line phone and routes calls and inquiries to appropriate staff. Manages visitor check-in process and maintains security protocols; manages front office rotation schedules to ensure the front office is appropriately staffed. Assists with the planning and coordination of departmental activities and HR events. Coordinates the on and off-boarding of HR staff; serves as assets manages for IT and office inventory; and serves as Building Manager for the Wooten-Garner House. Serves as primary web content manager for the web presence of the Office of Human Resources including, but not limited to the internet, intranet and Policy Manual website content. Serves as logistics coordinator for Title IX Hearings.

Administrative Support - 20

Supervises temporary employees and student workers assigned to the front office. Manages the P-Card background verification process for the Office of Human Resources. Conducts employment verifications; provides administrative oversight for HR websites; assists with the processing of basic HR paperwork; orders supplies and maintains office equipment; processes incoming/outgoing mail and deliveries; and manages general compliance oversight for required employment law postings. .

Other - 10

Performs other duties as assigned by CHRO.

Required Qualifications

Educational Requirements

High School diploma or equivalent.

Required Experience

Three (3) years of experience, or an equivalent combination of education and experience.

Preferred Qualifications

Additional Preferred Qualifications

Associates degree, and at least 2 years prior experience Human Resources and Higher Education preferred.

Preferred Educational Qualifications

Bachelor's degree

Preferred Experience

Two or more years of Human Resources experience.

Knowledge, Skills, & Abilities

ABILITIES

* Ability to provide outstanding customer service at all levels inside and outside the University.

* Ability to create, compose, and edit written materials.

* Ability to handle confidential information with discretion.

* Ability to make administrative/procedural decisions, establish priorities and exercise sound judgement proactively and efficiently.

* Ability to work effectively with a wide range of constituencies.

* Ability to work independently with minimal supervision.

* Ability to make effective decisions and exercise good judgement.

* Ability to multitask in a fast-paced environment.

* Ability to lead and train staff and/or student assistants.

* Ability to coordinate and organize meetings and/or special events.

KNOWLEDGE

* Knowledge of office management principles and procedures.

* Knowledge of planning and scheduling techniques.

* Knowledge of planning and scheduling techniques.

* Competency using a variety of computer software, including but not limited to Microsoft Office.

SKILLS

* Strong interpersonal and communication skills, verbally and written.

* Office equipment skills, such as fax, scanner, and copier.

* Excellent organizational and time management skills with ability to prioritize work in an environment with multiple and conflicting interests.

* Skilled in organizing resources and establishing priorities.

* Database management and records maintenance skills.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Other Information

Base of Salary Grade is $40,729.00.

Background Check

* Criminal Background Check

* Credit Check