OFFICE COORDINATOR - State of Illinois : Job Details

Agency: Department of Public Health

Class Title: OFFICE COORDINATOR - 30025

Skill Option: Keyboarding

Bilingual Option: Spanish Speaking Required

Office: Director's Office

Division: Director's Office

Posting ID: 01-25-0130 / 42139

Posted: 10/17/2024 - 10/30/2024

Salary: Anticipated Starting Salary $3,971/month; Full Range $3,971 - $5,243/month plus 5% bilingual pay

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

01-25-0130 / 42139

Position Overview

Under direction, performs paraprofessional and technical duties in support of the staff in the Director's Office by using a computer system generating a high volume of complex legal, medical, and technical documents; creates directories and lower-level subdirectories; maintains files of documents. Serves as front desk receptionist for the Director's Office in Chicago. Provides paraprofessional staff support to the Institutional Review Board (IRB) and technical staff. Utilizes Spanish speaking and writing skills in performance of assigned duties.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

* Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

* Competitive Group Insurance benefits including health, life, dental and vision plans.

* Pension plan through the State Employees Retirement System

* Deferred Compensation Program - voluntary supplemental retirement plan

* Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

* 10-25 days of paid vacation time annually (10 days for first year of state employment)

* 12 paid sick days annually which carryover year to year

* 3 paid personal business days per calendar year (pro-rated dependent on start date)

* 13-14 paid holidays per year

* 12 weeks of paid parental leave

* Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:

Essential Functions

* Using the personal computer systems, keyboards a large volume of complex technical documents containing legal and medical terminology.

* Serves as receptionist for the Chicago Office.

* Provides paraprofessional staff support to the Institutional Review Board (IRB).

* Maintains computer system by creating and updating glossaries.

* Speaks and writes Spanish to clients and groups.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.

* Requires ability to keyboard accurately at 30 wpm.

* Requires the ability to speak and write Spanish at a colloquial skill level.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday-Friday 8:30am-5:00pm

Work Location: 69 W Washington St Chicago, IL 60602-3134

Agency Contact: [email protected]

Posting Group: Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS:

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

[email protected]

[email protected]

Nearest Major Market: Chicago